New Student Back-to-School Checklist

Most of our incoming students have already completed these two steps. If you haven’t taken a placement test or registered for classes, start here.

Save the Date: August 17
We are excited to host your freshman student on campus for LAUNCH on August 17th from 11:30 to 5:30 pm. This day is designed to help your freshman student start well at Wheaton Academy as we discuss details for the first day of school, jump start their mentorship with Project IX seniors, and establish friendships with their peers.

More Info and Sign Up

As we look ahead to the 2021-2022 school year, we are so excited that you have made the choice to attend Wheaton Academy! We are happy to offer the opportunity to get acquainted with other students in your class before the school year begins! Wheaton Academy is hosting an overnight retreat in Lake Geneva, Wisconsin, from Sunday, August 15 – Monday, August 16 for both the Sophomore and Junior classes. This retreat is designed to help students build community with one another, hear from Faculty members, and participate in fun recreational activities, all to prepare for the new school year and bond as a class. Please click on your class link below to find out more information and RSVP to ensure your spot!

Sophomores: Information and Sign Up

Juniors: Information and Sign Up

Wheaton Academy uses the OnCampus portal for classes, communication, and other log-in platforms. Both parents and students have separate log-in accounts. 

Parents created their OnCampus account when they applied their student to Wheaton Academy. 

Within this OnCampus system, families will find direct links to Magnus, SMART Tuition, PushCoin, Scoir, student grades, & student schedules. Click here for the login page to OnCampus. If you have issues, please contact Angie Roberts in Student Services. 

Students will receive their own OnCampus login information along with their Surface.

Watch a helpful tutorial below on how to log into OnCampus and complete the Magnus Health Forms

Coming July 8: Parents, on July 8, your OnCampus login will be changing to be more secure.  You will receive an email from wheatonacademy@myschoolapp.com with an invitation to create a Blackbaud ID, or you will be prompted to re-register at your next login attempt.  OnCampus remains the same; it is only your login password that will need to be reset. 

The 2021-2022 school year tuition payments begin in June. Please use your SMART Tuition account to submit these payments. Parents can access their SMART tuition account through their OnCampus log-in.

Watch the first portion of the helpful tutorial below to learn how to log into OnCampus.

Once you log in to OnCampus, you will have access to the Magnus Portal, which is where we collect all of our medical forms and several of our back to school forms. All forms listed below need to be uploaded/submitted by August 1.

  • Vital Health Record
  • Consent to Treatment of a Minor
  • Parent Standards of Conduct
  • Annual Event Participation/Permission
  • Driving/Riding Permission Form
  • Permission for Over the Counter Medication
  • Care Plans (ex. Asthma, Severe Allergies, etc. if applicable)
  • Upload sports physical (athletes only)
  • Upload annual athletic packet (athletes only)
  • Textbook Acquisition Requirement for 2021-2022 (only required for families who opt out of the ALL ACCESS book rental. This form must then be completed by July 26th). 

The following exam forms are due by October 15:

  • Dental
  • Eye
  • Physical

You may upload them now if they have them completed. You will receive reminders directly from Magnus as the deadlines get closer.

If you have any questions about forms, please contact:

If you encounter difficulty with your Magnus account, please call the Magnus help desk at 877-461-6831 or email them at service@magnushealthportal.com. You will be receiving regular reminder emails from Magnus until all of the requirements have been completed.

IMPORTANT NOTE: All required Magnus forms MUST be complete BEFORE a student will be allowed to participate in athletics (including tryouts), retreats, or any school sponsored event.

Wheaton Academy’s lunch program uses a computerized all-in-one system called PushCoin. This fully secure, mobile-friendly technology gives families greater control and discretion over their students’ lunchtime purchases while making the purchase transaction easier and more convenient for students.

If your student is interested in participating in this program, use the login information sent to you by Student Services. If you have not received your login information, please contact Angie Roberts, aroberts@wheatonacademy.org

Once families receive this login, families can register at www.pushcoin.com and questions can be answered at ask@pushcoin.com

More details on lunch procedures will be released in August. We will continue to follow the CDC guidelines. For any Wheaton Academy related questions regarding lunch, contact Ruth Lindstedt at rlindstedt@wheatonacademy.org after August 1. 

Please note upon graduation or withdrawal, the family can request a refund for the balance in their student’s Pushcoin account. Any Pushcoin accounts which have a balance of $10 or less will be donated to Wheaton Academy’s Annual Fund.  

Surfaces will be available to pick up on weekdays from August 11-17 at the front desk from 8 a.m. to 4 p.m.

Once you pick up your surface, follow the instructions here to set it up.

For important information about technology policies and safety, be sure to watch the technology portion of the recording below.

Students’ schedules are available in OnCampus. Log in to review the schedule, but please remember the order of the classes may change as we continue to balance classes. We will not make any schedule changes between August 4 and August 18, (the first day of school). Schedule changes after the first day of school will be limited due to class size and CDC guidelines.

For step-by-step instructions to access your student’s schedule, click here.

Families have two options for purchasing textbooks. They can opt in to ALL ACCESS book rental option OR opt out and purchase textbooks independently. Families are automatically enrolled in the ALL ACCESS book rental option unless they select their preference to opt out through the textbook acquisition form on Magnus (log into Magnus through your Parent OnCampus account). The deadline to opt out is July 26, 2021. 

More information about each option is listed below:

Option 1: ALL ACCESS Book Rental

Wheaton Academy will process pre-bundled book rental orders from eCampus for each student. The cost of the ALL ACCESS rental option is $375.00 per student and will be billed to each family’s Smart Tuition account, and the charge will be included on the September invoice. Please see below for a description of ALL ACCESS:

ALL ACCESS: This pre-bundled book rental option includes required curriculum items for each class specified in your student’s schedule at a flat annual rental rate of $375.00. This bundle will contain the book format – physical textbook, digital access, etc. and other supporting materials required for each course, such as workbooks, journals, and novels. The pre-bundled rental option also comes with enhanced customer service features from eCampus, including shipping to and distribution at Wheaton Academy prior to the start of school and collection from Wheaton Academy at the end of the school year. Additionally, should your student experience a schedule change, updated books will be processed automatically by eCampus and curriculum items for the new class will be added to your rental bundle and sent to Wheaton Academy immediately – at no additional charge to you. The bundle will need to be returned by June 3, 2022 as this is a rental. If the books are not returned by this date, your account will be charged an additional $400.

If your family chooses to opt-in for book rental, you will need to pick up your student’s books on the following dates.

Sophomore/Junior pick up is Aug. 16, 8am – 4pm

Freshmen/Senior pick up is Aug. 17, 8am – 4pm

Option 2: Opt Out and Purchase Textbooks Independently

If you choose to OPT-OUT of Wheaton Academy purchasing your book order for you and plan to rent/buy your own books, the book list for courses will be available on the Wheaton Academy Website July 9th. First, visit our eCampus Bookstore. Once you get to the bookstore, you will either create an account if you are a first time user, or go to the Sign-in button under My Account. Your login is your student’s wascholar email (i.e., firstname.lastname@wascholar.org), and you will need to create a password or request a new one to begin. You may then search for course names to see which books are needed for your student’s schedule. You do not need to rent/buy the books from eCampus. However, this is the location where you will find the books for each course. Please remember to complete the Textbook Acquisition Form by July 26, 2021, to avoid being charged a second time for books.

Any student driving to campus must have a permit if they wish to park on campus. Applications for student parking permits are now available online.  The cost of a parking permit is $75. 

Please be aware that the parking fee must be submitted and proof of the student’s driver’s license must be shown at the front office to be issued a parking permit. Parking permits are only available for students with a valid driver’s license. *

Parking permits can be picked up from the front office on August 16.

Parking Permit Application

All Fall sports will begin on Monday, August 9, 2021. If your student is interested in cross country, football, golf, boys soccer, girls tennis, or girls volleyball, please save the date. Also, further information about sports schedules can be found here

Every athlete, regardless of season, must have an updated physical and athletic packet on Magnus before the first day of their tryout, or they will not be allowed to participate. Please contact Dawn Hamm at dhamm@wheatonacademy.org if you have any questions or concerns.

For Dance/Improv auditions for the Furnace Team: 

For any choral class audition:

  • Please email Joel Visker, our vocal arts teacher, to schedule an individual audition.

For any instrumental class audition:

  • Please email Steve Willemssen, our instrumental arts teacher, to schedule an individual audition.

Save the Date

August 12
New Parent Night (information from leadership and connection with other freshmen and transfer parents)

August 17
Freshman Launch

August 18
First Day of Classes
Worship Night

September 2 
Back to School Night (meet your student’s teachers)

Curriculum Resources

More Information

No matter what your talents or time commitment allows, Wheaton Academy can certainly use you throughout the school year to help make our events and activities possible. We want to partner with you and we want you to become part of our community, meet new families, enjoy our activities, and help us make our school excellent! We need you! Contact Jim Holtrop at jholtrop@wheatonacademy.org if you have any questions.

Click here for the form and to see all the available opportunities.

If you would like a Carpool Directory, sorted by zip code, you will be able to access it in onCampus after August 1. For questions regarding the Carpool Directory, please contact Angie Roberts at aroberts@wheatonacademy.org.

We are requesting that all families who are picking up and or dropping off students before and after school to please use the Hawthorne Avenue entrance ONLY.  We are looking to keep open the north drive lane entirely for fire, and police should that be needed.  Pick up and drop off can occur in the central lot circle, north drive circle, or in front of the Field House.  

On the first day of school, students should bring their Surface 6s, textbooks (if they didn’t drop them in their locker already), pencils, pens, paper and perhaps a folder. Teachers will notify students on the first day of school regarding required school supplies for each class.

The Wheaton Academy Parent-Student Handbook can be found here.

Questions about onboarding?
Contact Angie Roberts
aroberts@wheatonacademy.org

Questions about health forms?
Contact Jenn Sezonov
jsezonov@wheatonacademy.org

Questions about your surface? 
Contact Bob Vishanoff
bobvishanoff@wheatonacademy.org

Questions about your surface?
Contact Josh Burick
jburick@wheatonacademy.org