New Student Back-to-School Checklist

If you have yet to complete Placement Testing or Course Registration for the 2023-2024 school year, please contact Angie Roberts to schedule an appointment today!

Welcome! Let's get ready for the next year together.


Here is a helpful guide to get you ready for the upcoming school year. We highly encourage you to complete these steps as soon as possible. There are five important sections to read through:

  • Parent Information
  • Student Set-Up
  • Upcoming Events
  • Auditions and Tryouts
  • Getting Connected

We are so excited to have you join us this 2023-2024 academic year!

Save the Date

August 17
New Parent Night

August 22
First Day of Classes

August 23
Connect Retreats

August 31
Back-to-School Night

Curriculum Resources

Other Important Resources

Wheaton Academy uses the OnCampus portal for classes, communication, and other log-in platforms. Both parents and students have separate log-in accounts.

Within this OnCampus system, families will find direct links to Magnus, Tuition Management, PushCoin, Scoir, student grades, & student schedules. Click here for the login page to OnCampus. If you have issues, please contact Angie Roberts in Student Services. 

Students will receive their own OnCampus login information along with their Dell Latitude. Watch a helpful tutorial below on how to log into OnCampus and complete the Magnus Health Forms.

The 2023-2024 school year tuition payments begin in June. Please use your Tuition Management account to submit these payments, through the timing previously selected on your enrollment contract (Annually, Semi-Annually, and Monthly). Parents can access their Tuition Management account through their OnCampus log-in.

If you have questions or would like to change your payment plan, please reach out to Sandy Dede. You may also contact Tuition Management’s Parent Contact Center:

  • Monday – Friday 6:00am to 9:00pm
  • 888-868-8828

The contact center can: process payments, update bank information, reset passwords, and request one-time courtesy waiver for late payment.

Once you log in to OnCampus, you will have access to the Magnus Portal, which is where we collect all of our medical forms and several of our back to school forms. All forms listed below need to be uploaded/submitted by August 1.

  • Vital Health Record
  • Consent to Treatment of a Minor
  • Parent Standards of Conduct
  • Annual Event Participation/Permission
  • Driving/Riding Permission Form
  • Permission for Over the Counter Medication
  • Care Plans (ex. Asthma, Severe Allergies, etc. if applicable)
  • Upload sports physical (athletes only)
  • Upload annual athletic packet (athletes only)

The following exam forms are due by October 15:

  • Dental
  • Eye
  • Physical

You may upload them now if they have them completed. You will receive reminders directly from Magnus as the deadlines get closer.

If you have any questions about forms, please contact:

If you encounter difficulty with your Magnus account, please call the Magnus help desk at 877-461-6831 or email them at You will be receiving regular reminder emails from Magnus until all of the requirements have been completed.

IMPORTANT NOTE: All required Magnus forms MUST be complete BEFORE a student will be allowed to participate in athletics (including tryouts), retreats, or any school sponsored event.

Wheaton Academy utilizes a service called Bright Arrow for our school-wide communication regarding unexpected school closing or off-campus learning days. To ensure your cell phone number is registered to receive communication from Bright Arrow, please text YES to 79041
Secondly, to confirm the contact information we have on file is correct, please log into your Parent OnCampus account, click your name in the top right corner, select “Profile”, and review your wireless phone number and email under “Contact card.” Finally, scroll down to review your family member’s contact information under “Relationships.” Please email any updates to Angie Roberts at All communication relies on the accuracy of this contact information in OnCampus.

Student Schedules were e-mailed to each family on June 27. The schedules are now also available on OnCampus.

Please note: the order of classes may change as we continue to balance classes.

We use PushCoin, an online debit account, for student lunch payment. It is an optional service we provide to those students who purchase lunches. All enrolled families should have already received a code via email. If you are newly enrolled, you should receive one within a week of enrolling. Check your spam if you don’t see one. Contact Angie Roberts, School Registrar if you’re still unable to locate your registration code.

Once you receive this code, you can register at and questions can be answered at

For any Wheaton Academy related questions regarding lunch, contact Ruth Lindstedt at after August 1. 

Please note upon graduation or withdrawal, the family can request a refund for the balance in their student’s Pushcoin account. Any Pushcoin accounts which have a balance of $10 or less will be donated to Wheaton Academy’s Annual Fund.  

If your student didn’t take Summer Academy, stop by Wheaton Academy IT Department during regular office hours to pick up your student’s computer and login credentials to their student email. 

Laptops will be available to pick up in the Front Office on weekdays from 8 a.m. to 4 p.m. beginning July 10th. Once you pick up your laptop, follow the instructions here to set it up.

School IDs can also be picked up at the same time. If you have not already submitted a picture for your school ID, please email Bob Vishanoff. 

Please Note: You cannot order books until you have picked up your student’s laptop and log-in information. (Please see the next drop down for more information.)

We have updated our book ordering process! Please visit our Book Rental Page HERE for more information and a step-by-step process.

Please Note: You must use your student’s Wheaton Academy email ( to order booksYou cannot order books until you have picked up your student’s laptop and log-in information. (Please see the previous drop-down for information on how to pick up your laptop this summer.)

If you have more than one student at Wheaton Academy, you will need each student‘s email with eCampus password. You must log in separately for each student, as their schedule information automatically populates the customized booklist through their email.

Students’ schedules are available in OnCampus. Log in to review the schedule, but please remember the order of the classes may change as we continue to balance classes. 

If your schedule says “Contact Student Services” in one of your class periods, please contact Angie Roberts as soon as possible. 

We will not make any schedule changes between August 1 and August 24, (the first day of school). Schedule changes after the first day of school will be limited. Please note: dropping a class after the first 10 days will results in a W (withdraw) or WF (withdraw fail) on your student’s transcript. 

For step-by-step instructions to access your student’s schedule, locker number, and Advisory Group leader (Advisory assignments will be made in mid-August), click here.

Note: Seniors will select their lockers at their Orientation during the 1st day of school. 

Any student driving to campus must have a permit if they wish to park on campus. Applications for student parking permits are now available online.  The cost of a parking permit is $75. 

Please be aware that the parking fee must be submitted and proof of the student’s driver’s license must be shown to Mr. Ellison in Student Services to be issued a parking permit. Parking permits are only available for students with a valid driver’s license. 

Parking Permit Application Here

After students complete the application, they can meet with Mr. Ellison to both pay the $75 via PushCoin and receive their parking permit starting August 14th.

Note: Campus will be undergoing major construction which may change previous parking patterns. Stay tuned for updated information on traffic patterns, parking lots, and assigned student spots.

Each summer, we offer opportunities for our school families to serve our school. The second week of Summer Serve is July 10-12. Please fill out this form if you are interested in serving! 

If you have any questions, you can contact Rachel Chaney at 

New Parent Night is Thursday, August 17th from 6:30-8:45pm. ALL incoming freshman and transfer parents are welcome to attend, even if you have previously enrolled a student at Wheaton Academy.

Please join us for fellowship and desserts! At the night, you will meet your Parent Ambassador, hear from the Leadership Team, and learn first day of school logistics. There will also be time for you to ask questions to current parents and teachers. 

Please RSVP using this form by August 15th. (RSVP is needed as we organize event logistics. We thank you for your response in advance!)

We ask ONLY parents attend this event—we will have other orientation opportunities for your students.

All Sophomore, Junior, and Senior transfer students are welcome to attend our Transfer Orientation on August 18, from 12:00-2:30pm. We will review important school culture information, tips for the first days of school, receive a custom tour of campus based on class schedule, and meet other Wheaton Academy students. RSVP HERE by August 16

Save the Date: August 21 from 9:00am – 12:30pm
We are excited to host your freshman student on campus for LAUNCH on August 21st. This day is designed to help your freshman student start well at Wheaton Academy as we discuss details for the first day of school, jump start their mentorship with Project IX seniors, and establish friendships with their peers.

We are excited to introduce a new event at the beginning of the school year – the Connect Retreats.  On August 23rd, the second full day of school, all students will participate in a Connect Retreat, a day-long experience built around growing teacher and student relationships to promote moments of connection and belonging. 

For more information about these retreats, please click here.

All Fall sports will begin on Monday, August 7, 2023. If your student is interested in cross country, football, golf, boys soccer, girls tennis, or girls volleyball, please save the date. 

Every athlete, regardless of season, must have an updated physical and athletic packet on Magnus before the first day of their tryout, or they will not be allowed to participate. Please contact Dawn Hamm at if you have any questions or concerns.

At Wheaton Academy, we believe that every student has God-given creativity! Our Fine Arts programs provide many opportunities for students to explore the arts in a wide variety of areas. Here are just a few to note:

Furnace Company

  • Furnace Company is our co-curricular dance and comedy improv team. Auditions dates and times are below:
    • Dance: Thursday, August 3rd 10:00 – 12:30 and Monday, August 28th 3:30 – 5:30 PM in the Dance Studio (located in the basement of the Fine Arts Center).  If you have any questions, please reach out to Lissy Bailey.
    • Improv: Monday, August 28th and Tuesday, August 29th 3:30 – 5:30 PM in the White Chapel. If you have any questions, please reach out to Joe Jones

Livestream Video

  • If you enjoy filming and tech, the Livestream Video team has many co-curricular opportunities. Email Rachael Burick if you’d like to participate.

Choral Music

  • Wheaton Academy has several co-curricular singing groups for students. Be on the lookout for how to join during the first weeks of school.
  • For information on choral classes, email Joel Visker, our choral director.

Instrumental Music

  • There are many music co-curricular groups and classes available. Email Steve Willemssen, instrumental music teacher, if you’d like to get involved.


  • Wheaton Academy has many theater opportunities throughout the year. Be on the lookout for audition information for the Fall Play during the first weeks of school. Email Corbett Burick, theater director, for more information.

Tech Team

  • Our Tech Team has openings for sound, lighting, and stage for chapels and events, email Rachael Burick or Joe Jones if you’d like to participate.

For information on any other Fine Arts classes or clubs, email Steve Willemssen, fine arts department head, with any questions.

If you would like a Carpool Directory, sorted by zip code, you will be able to access it in onCampus after August 1. For questions regarding the Carpool Directory, please contact Angie Roberts at

On the first day of school, students should bring their laptops, textbooks, pencils, pens, paper, and folders–or whatever supplies students personally need to be successful. Teachers will notify students on the first day of school regarding required school supplies for each class.

WA Weekly is a weekly newsletter with important activity updates, upcoming events, and campus news. You should be automatically subscribed upon enrollment. Every Friday, beginning in August, you will receive an WA Weekly email.

Click HERE to see our collection of previous WAweekly publications.

As part of our onboarding process for new families you will be paired with a Parent Ambassador who will journey alongside your family during your student’s first year. They will offer helpful tips and reminders of important details or deadlines. The Parent Ambassadors serve as a resource and immediate contact into the Wheaton Academy community.

If your student attended Summer Academy, you should have already received a communication from your Parent Ambassador. All other families will be assigned and notified who their Parent Ambassador is by August. 

Click HERE to learn more!

Are you curious about further opportunities to get involved in Wheaton Academy? We have a wide variety of areas in which parents can support our community from sports, spiritual life, fine arts, and much more. Explore your options and sign up in advance for an activity you would like to serve at. 

Click HERE to see how volunteering your skills can help support our Kingdom community!

Have Questions? Contact Jim Holtrop.

Construction Update

We have several exciting construction projects this year to create more classroom space and student collaboration areas. For traffic pattern instructions, timeline updates, and even a live feed video, visit our Construction Page!

Questions about onboarding?
Contact Angie Roberts

Questions about health forms?
Contact Jenn Sezonov

Questions about your laptop? 
Contact Bob Vishanoff

Questions about Parent Ambassadors? 
Contact Sally Strzalka