New Student Back-to-School Checklist

An email will be sent to notify you that your student’s schedule is ready to be viewed by logging into your OnCampus portal.

Save the Date: August 23
We are excited to host your freshman student on campus for LAUNCH on August 23rd from 9:30 to 3:00 pm. This day is designed to help your freshman student start well at Wheaton Academy as we discuss details for the first day of school, jump start their mentorship with Project IX seniors, and establish friendships with their peers.

Parents: Our Parent Ambassador team is hosting a casual time to get-together with other freshman parents from 1:30-3:00pm during the LAUNCH event. Join us if you’d like to come and meet other freshman parents.

Please RSVP by August 12–RSVP form and more information can be found HERE

New Parent Night is Thursday, August 18th from 6:30-8:45pm. ALL incoming freshman and transfer parents are welcome to attend, even if you have previously enrolled a student at Wheaton Academy.

Please join us for fellowship and desserts! At the night, you will meet your Parent Ambassador, hear from the Leadership Team, and learn first day of school logistics. There will also be time for you to ask questions to current parents and teachers. 

Please RSVP using this form by August 16th.

We ask ONLY parents attend this event—we will have other orientation opportunities for your students.

All sophomore, junior, and senior transfer students are welcome to attend our Transfer Orientation on August 17, from 4pm-7pm. We will review important school culture information, tips for the first days of school, receive a custom tour of campus based on class schedule, and meet other Wheaton Academy students. RSVP here by August 15

As we look ahead to the 2022-2023 school year, we are excited that you have made the choice to attend Wheaton Academy! We are happy to offer the opportunity to get acquainted with other students in your class before the school year begins! Wheaton Academy is hosting an overnight retreat in Lake Geneva, Wisconsin, from Sunday, August 21 – Monday, August 22 for the Sophomore class. This retreat is designed to help students build community with one another, hear from Faculty members, and participate in fun recreational activities, all to prepare for the new school year and bond as a class. Please click on your class link below to find out more information and RSVP to ensure your spot! After you complete the RSVP form, please be sure to click the link to pay a $30 registration fee. 

Please RSVP by August 12–RSVP form and more information can be found HERE

Wheaton Academy uses the OnCampus portal for classes, communication, and other log-in platforms. Both parents and students have separate log-in accounts. 

Within this OnCampus system, families will find direct links to Magnus, Tuition Management, PushCoin, Scoir, student grades, & student schedules. Click here for the login page to OnCampus. If you have issues, please contact Angie Roberts in Student Services. 

Students will receive their own OnCampus login information along with their Surface.

Please note: Parents created their OnCampus account when they applied their student to Wheaton Academy. All OnCampus users will be required to have a new, Blackbaud ID by September 27. If you do not have this new Blackbaud ID, you will receive an email directly from Blackbaud to create one. Please follow the instructions in the email. Failure to create this new Blackbaud ID will result in an inability to login. 

Watch a helpful tutorial below on how to log into OnCampus and complete the Magnus Health Forms

The 2022-2023 school year tuition payments begin in June. Please use your Tuition Management account to submit these payments, through the timing previously selected on your enrollment contract (Annually, Twice a year, and Monthly). Parents can access their Tuition Management account through their OnCampus log-in.

Watch the first portion of the helpful tutorial below to learn how to log into OnCampus.

Once you log in to OnCampus, you will have access to the Magnus Portal, which is where we collect all of our medical forms and several of our back to school forms. All forms listed below need to be uploaded/submitted by August 1.

• Vital Health Record
• Consent to Treatment of a Minor
• Parent Standards of Conduct
• Annual Event Participation/Permission
• Driving/Riding Permission Form
• Permission for Over the Counter Medication
• Care Plans (ex. Asthma, Severe Allergies, etc. if applicable)
• Upload sports physical (athletes only)
• Upload annual athletic packet (athletes only)
• Textbook Acquisition Requirement for 2022-2023 (only required for families who opt out of the ALL ACCESS book rental. This form must then be completed by July 22nd). 

The following exam forms are due by October 15:

• Dental
• Eye
• Physical

You may upload them now if they have them completed. You will receive reminders directly from Magnus as the deadlines get closer.

If you have any questions about forms, please contact:

• Jenn Sezonov (School Nurse) for medical forms: jsezonov@wheatonacademy.org
• Dawn Hamm for athletic forms: dhamm@wheatonacademy.org
• Angie Roberts (Student Services) for back to school forms: aroberts@wheatonacademy.org

If you encounter difficulty with your Magnus account, please call the Magnus help desk at 877-461-6831 or email them at service@magnushealthportal.com. You will be receiving regular reminder emails from Magnus until all of the requirements have been completed.

IMPORTANT NOTE: All required Magnus forms MUST be complete BEFORE a student will be allowed to participate in athletics (including tryouts), retreats, or any school sponsored event.

We use Pushcoin, an online debit account, for student lunch payment. It is an optional service we provide to those students who purchase lunches. All families will receive an email from Pushcoin with a registration code. Check your spam if you don’t see one. Contact Angie Roberts, School registrar if you’re still unable to locate your registration code.

Once you receive this code, you can register at www.pushcoin.com and questions can be answered at ask@pushcoin.com. 

For any Wheaton Academy related questions regarding lunch, contact Ruth Lindstedt at rlindstedt@wheatonacademy.org after August 1. 

Please note upon graduation or withdrawal, the family can request a refund for the balance in their student’s Pushcoin account. Any Pushcoin accounts which have a balance of $10 or less will be donated to Wheaton Academy’s Annual Fund.  

Surfaces will be available to pick up on weekdays starting August 17-19 and August 22-23 at the front desk from 8 a.m. to 4 p.m.

Once you pick up your Surface, follow the instructions here to set it up.

School IDs can also be picked up at the same time. If you have not already submitted a picture for your school ID, please email Bob Vishanoff. 

Students’ schedules are available in OnCampus. Log in to review the schedule, but please remember the order of the classes may change as we continue to balance classes. 

If your schedule says “Contact Student Services” in one of your class periods, please contact Angie Roberts as soon as possible. 

We will not make any schedule changes between August 1 and August 24, (the first day of school). Schedule changes after the first day of school will be limited. Please note: dropping a class after the first 10 days will results in a W (withdraw), WF (withdraw fail), or a WP (withdraw pass) on your student’s transcript. 

For step-by-step instructions to access your student’s schedule, locker number, and Advisory Group leader, click here.

Note: Seniors will select their lockers at their Orientation during the 1st day of school. 

If your family chooses to opt-in for book rental, you will need to pick up your student’s books on the following dates.

Monday, August 22 from 2:00-6:00 p.m. 

Tuesday, August 23 from 12:00-4:00 p.m. 

NOTE – the deadline to opt out of the book program as now passed. All newly enrolled families will be automatically opted-in to the program.

Families have two options for purchasing textbooks. They can opt in to ALL ACCESS book rental option OR opt out and purchase textbooks independently. Families are automatically enrolled in the ALL ACCESS book rental option unless they select their preference to opt out through the textbook acquisition form on Magnus (log into Magnus through your Parent OnCampus account). The deadline to opt out is July 22, 2022. 

More information about each option is listed below:

Option 1: ALL ACCESS Book Rental

Wheaton Academy will process pre-bundled book rental orders from eCampus for each student. The cost of the ALL ACCESS rental option is $375.00 per student and will be billed to each family’s Tuition Management account, and the charge will be included on the September invoice. Please see below for a description of ALL ACCESS:

ALL ACCESS: This pre-bundled book rental option includes required curriculum items for each class specified in your student’s schedule at a flat annual rental rate of $375.00. This bundle will contain the book format – physical textbook, digital access, etc. and other supporting materials required for each course, such as workbooks, journals, and novels. The pre-bundled rental option also comes with enhanced customer service features from eCampus, including shipping to and distribution at Wheaton Academy prior to the start of school and collection from Wheaton Academy at the end of the school year. Additionally, should your student experience a schedule change, updated books will be processed automatically by eCampus and curriculum items for the new class will be added to your rental bundle and sent to Wheaton Academy immediately – at no additional charge to you. The bundle will need to be returned by June 2, 2023 as this is a rental. If the books are not returned by this date, your account will be charged an additional $400.

Option 2: Opt Out and Purchase Textbooks Independently

If you choose to OPT-OUT of Wheaton Academy purchasing your book order for you and plan to rent/buy your own books, the book list for courses will be available on the Wheaton Academy Website June 15th. First, visit our eCampus Bookstore. Then, click on the “Opt-Out Students” widget on the main page and search for the course for which you need to buy a book. When finished, at the checkout screen, either create your own parent login credentials OR use your student’s school email address (their WAscholar or WAlearner email). Finally, please remember to complete the Textbook Acquisition Form on Magnus by July 22, 2022 to avoid being charged a second time for books.

Please note: You do not need to rent/buy the books from eCampus. However, this is the location where you will find the books for each course. 

If your family opted-in to the book program, students can pick up their books on August 22 from 2-6pm and on August 23 from 12-4pm. 

Students can also receive their locker assignments. Contact Jenn Trott with any questions. 

Any student driving to campus must have a permit if they wish to park on campus. Applications for student parking permits are now available online.  The cost of a parking permit is $75. 

Please be aware that the parking fee must be submitted and proof of the student’s driver’s license must be shown to Mr. Ellison in Student Services to be issued a parking permit. Parking permits are only available for students with a valid driver’s license. *

Parking Permit Application

All Fall sports will begin on Monday, August 8, 2022. If your student is interested in cross country, football, golf, boys soccer, girls tennis, or girls volleyball, please save the date. 

Every athlete, regardless of season, must have an updated physical and athletic packet on Magnus before the first day of their tryout, or they will not be allowed to participate. Please contact Dawn Hamm at dhamm@wheatonacademy.org if you have any questions or concerns.

For Dance/Improv auditions for the Furnace Team: 

• Please email Abby Woelfel and Lissy Bailey for information on Dance.
• Please email Steven Mantel for information on Improv. 

For any choral class audition or choral club information:

• Please email Joel Visker, our vocal arts teacher, to schedule an individual audition.

For any instrumental class audition or instrumental club information:

• Please email Steve Willemssen, our instrumental arts teacher, to schedule an individual audition.

• Please email Matt Hockett, one of the Fine Arts Department Heads and video teacher, for more information. 

Each summer, we offer opportunities for our school families to serve our school. The second week of Summer Serve is July 18-21. Please fill out this form if you are interested in serving! 

Most serving time slots are for 3 or 4 hours, but if you are only available for 1-2 hours, we could still use the help! Just indicate those time needs in the comments at the bottom of the form.

If you have any questions, you can contact Rachel Chaney at rchaney@wheatonacademy.org