New Student Back-to-School Checklist

If you have yet to complete Placement Testing or Course Registration, please contact Angie Roberts to schedule an appointment today!

This checklist walks you through everything you need to do before the school year begins.

There are five areas where action is needed:

We are so excited to have you join us for the coming academic year!

Summer Academy parents: You may have already completed some of these steps in preparation for Summer Academy. Review each section to confirm what remains.

Parent Setup

Wheaton Academy uses OnCampus as our school portal. From there, you can access August Schools, Tuition Management, PushCoin, Scoir, student grades, and student schedules.

Parents and students have separate login credentials. Students will receive their own login information along with their laptops.

Log in to OnCampus here.

If you have issues accessing your account, contact: Angie Roberts, Registrar: aroberts@wheatonacademy.org

Tuition payments for the school year begin in June. Please use your Tuition Management account, accessed through OnCampus, to submit these payments on the schedule you selected on your enrollment contract (Annually, Semi-Annually, and Monthly). 

Please contact Tuition Management’s Parent Contact Center on Monday – Friday from 6:00am-9:00pm at 888-868-8828 for assistance with:

  • resetting passwords
  • answering account questions
  • processing payments
  • updating bank information
  • requesting a one-time courtesy waiver for late payment

Have questions about tuition payments or want to change your payment plan? Contact Tricia Lee, Assistant Controller: plee@wheatonacademy.org

Important: All required August Schools forms must be complete before a student may participate in athletics (including tryouts), retreats, or any school-sponsored event.

Once you log in to OnCampus, click the “August Schools” button to access and submit all required forms.

Complete these forms in August Schools by Tuesday, September 1, 2026:

  • Complete Health History
  • Consent to Treatment of a Minor
  • Parent Standards of Conduct
  • Annual Event
  • Participation/Permission
  • Driving/Riding Permission Form
  • Permission for Over the Counter
  • Medication
  • Care Plans (ex. Asthma, Severe Allergies, etc. if applicable)
  • Upload sports physical (athletes only)
  • Upload annual activities packet (required for athletes, but recommended for all other students)

Submit these exam forms in August Schools by Tuesday, September 1, 2026:

  • Dental (9th grade only) 
  • Eye (only if moved from out of state or first time in school)
  • Physical (with proof of 2nd meningococcal vaccine if entering 12th grade)

You may upload completed forms at any time. August Schools will send reminder emails as deadlines approach.

If you have trouble with your August Schools account, click the question mark in the upper right corner of the home page to contact their help desk.

Have questions about completing these forms? Contact Jenn Sezonov, School Nurse: jsezonov@wheatonacademy.or

Wheaton Academy uses the information you submitted at the time of your student’s application to populate all contact information in OnCampus. 

You will see a yellow bar at the top of your OnCampus portal page prompting you to complete two forms:

  • 2026-2027 Profile Updates 
  • 2026-2027 Non-Parent Emergency Contacts

Please complete both forms to confirm the best way to contact your family and your family’s emergency contacts. If there are no changes to the existing information, please click “Next” on each page and “Submit” to verify the information.

If you have issues, please contact Angie Roberts, Registrar: aroberts@wheatonacademy.org.

Wheaton Academy uses Bright Arrow to notify parents of emergency or time-sensitive information, such as weather-related school closings or other important school events. 

To receive emergency text messages, you must opt in:

  1. Ensure that your contact information is saved to your profile in OnCampus.
  2. Text YES to 79041 to opt into emergency text alerts.
  3. Save 79041 to your contacts.

If you have not done so already, please bring the original birth certificate to Student Services. We will make a copy for your file and return the original.

Student Setup

Student Schedules are available on OnCampus. Please review both your first and second semester schedule.

If you have a “Contact Student Services” listed in your schedule, please contact Angie Roberts, Registrar: aroberts@wheatonacademy.org.

Please note: Class order may change as we continue to balance sections. No schedule changes will be made after Thursday, July 2. Changes after the first day of school will be limited. Dropping a class after the first 10 days will result in a W (Withdraw) or WF (Withdraw Fail) on your student’s transcript.

For step-by-step instructions to access your student’s schedule, locker number (posted in mid-August), and Advisory Group leader (posted in mid-August) in OnCampus, click here.

Visit our Book Purchase and Rental page HERE for a step-by-step ordering guide.

You must use your student’s WA email address (studentfirstname.lastname@walearner.org) to create an eCampus account and order books. Their schedule will automatically populate a customized booklist.

If your student did not enroll in Summer Academy, they will receive email credentials and password setup instructions in mid-July. Your students should set up their email account as soon as they receive it. Books cannot be ordered without it.

If you have more than one student at Wheaton Academy, log in separately for each student using their individual walearner.org email.

We use PushCoin, an online debit account, for student lunch payment. It is an optional service we provide to those students who purchase lunches. All enrolled families should have already received a code via email. If you are newly enrolled, you should receive this code in early August. Check your spam if you don’t see one. Contact Angie Roberts, Registrar, if you’re still unable to locate your registration code.

Once you receive this code, you can register at www.pushcoin.com and questions can be answered at ask@pushcoin.com. 

For any Wheaton Academy related questions regarding lunch, contact Ruth Lindstedt at rlindstedt@wheatonacademy.org after August 1. 

Please note upon graduation or withdrawal, the family can request a refund for the balance in their student’s Pushcoin account. Any Pushcoin accounts which have a balance of $10 or less will be donated to Wheaton Academy’s Warrior Fund.  

Laptops and school IDs are available for pick up at the WA front desk beginning Monday, August 3, during regular office hours.

If your student attended Summer Academy, they already have their laptop. Students who did not attend Summer Academy should stop by the front desk to pick up their laptop, login credentials, and school ID.

Laptops must be set up before Freshman Orientation on Friday, August 21. Follow the setup instructions here.

If you have not yet submitted a photo for your student’s ID through the admissions application, email Rachel Chaney: rchaney@wheatonacademy.org.

Online parking registration will begin on August 3, 2026 at 8:00 AM. Starting on August 17 at 9:00 AM, students can pick up their parking decal in Kermit Ellison’s office for the 2026-27 school year, provided their vehicle has been registered and the spot has been paid for. There will be no assigned spots. It will be open parking for all students.

Register for a Parking Pass 2026-2027

Questions: Kermit Ellison:  kellison@wheatonacademy.org

As you prepare your back-to-school wardrobe, review our appearance code here.

Upcoming Events

Tuesday, August 18 • 6:30-8:45pm.

ALL incoming freshman and transfer parents are welcome to attend, even if you have previously enrolled a student at Wheaton Academy.

Please join us for fellowship and desserts! Our evening will include an opportunity to meet with Parent Ambassadors, meet with teachers, and hear from the Leadership Team. You will learn first day of school logistics and be given time to ask questions. 

This event is for parents only. Separate orientation opportunities are available for students.

Please RSVP here by Monday, August 17. (RSVP is needed as we organize event logistics. We thank you for your response in advance!)

Thursday, August 20 • 1:00-3:00 pm

All sophomore, junior, and senior transfer students are invited. The afternoon covers school culture, first-week tips, a schedule-based campus tour, and time to meet other Wheaton Academy students.

RSVP here by August 18.

Thursday, August 20, 7:00-8:00p.m.
Fine Arts Center

Students, parents, alumni, and members of the Wheaton Academy community are invited to our Back to School Worship Night and Head of School Installation on Thursday, August 20th at 7:00p.m. This evening provides an opportunity to gather together and begin the new academic year centered on Christ through worship and prayer. A highlight of the evening will be the commissioning and installation of Mike Rogers as the 40th Head of School for Wheaton Academy. As we welcome him into this role, we invite our community to join in praying for his leadership and the future of our school. Come celebrate with us as we commit this milestone and upcoming school year to the Lord.

Friday, August 21 • 9:00am – 12:30pm

This day is designed to introduce freshmen to important faculty and staff, jump start their mentorship with Project IX seniors, and to help them prepare for the first day of school.

Students will:

  • Take a campus tour
  • Walk their class schedules
  • Learn to access lockers
  • Participate in a tech training on their new device 
  • Learn about community gatherings such as Community Time and Chapel
  • Eat lunch together with their Project IX seniors; students will learn how to navigate the servery and use Pushcoin (a free lunch will be provided or students are welcome to bring a lunch)

We hope this day will help freshmen feel confident about day one and establish friendships with their peers.

Moms: Our Women’s Prayer Group is meeting from 9:00-10:00am. After you drop your student off for Freshman Orientation, you are welcome to join other moms for an hour of prayer and fellowship.

Wednesday, August 26 • Full School Day

We are excited to welcome students to this year’s Connect Retreats! On the third day of school, all students will participate in a Connect Retreat, a day-long experience built around growing teacher and student relationships to promote moments of connection and belonging. 

Freshmen will be participating in an obstacle course provided by Grit ‘N Wit. Complete this permission slip before the retreat begins so your student may participate.

For more information about these retreats, please click here.

View this year’s Student Activities schedule here.

Auditions and Tryouts

Football begins August 5 and all other fall sports begin on Monday, August 10, 2026. Please save the date if your student is interested the following sports: 

Every athlete must have an updated physical and activities packet submitted in August Schools before the first day of their sport or they will not be allowed to participate in tryouts or the season. For fall sports, that means August 5 for football and August 10 for all other fall sports. Winter and spring athletes must submit before their season’s start date. Walk-in clinics (CVS MinuteClinic, Walgreens Health, and similar) offer sports physicals for around $30 if your family doctor isn’t available in time.

Fall sports pictures will be held on Friday, August 14th at 2:00pm.

Download the GoBound app for iOS or Android to access schedules, purchase event tickets, receive notifications, and stay connected with your athlete’s team. Coaches can also use the app to message parents directly.

Have questions about Athletics? Contact Timi Rankin, Athletics Office Administrator, at trankin@wheatonacademy.org

All transfer students need to complete the necessary paperwork to participate in co-curricular sports at Wheaton Academy. We suggest all transfers fill out this paperwork whether interested in a sport or not.

Please fill out and sign electronically and email them back to Timi Rankin at trankin@wheatonacademy.org. Once we receive your completed paperwork Timi will care for the remaining part of the process, and she will contact you once the IHSA has a ruling on your transfer.

At Wheaton Academy, we believe that every student has God-given creativity! Our Fine Arts programs provide many opportunities for students to explore the arts in a wide variety of areas. Here are just a few to note:

Furnace Company

  • Furnace Company is our co-curricular dance and comedy improv team. Be on the lookout for fall audition dates and times after school starts. If you have any questions, please reach out to Lissy Bailey (dance) or Corbett Burick (improv).

Livestream Video

  • If you enjoy filming and tech, the Livestream Video team has many co-curricular opportunities. Email Rachael Burick or Skylar Pearcy if you’d like to participate.

Choral Music

  • Wheaton Academy offers a co-curricular Vocal Jazz ensemble open to all students by audition. Be on the lookout for an information meeting during the first weeks of school. 
  • For information on choral co-curriculars or classes, email Joel Visker, our choral director.

Instrumental Music

  • There are many music co-curricular groups and classes available. Email Steve Willemssen, instrumental music teacher, if you’d like to get involved.

Theater

  • Wheaton Academy has many theater opportunities throughout the year. Be on the lookout for audition information for the Fall Play during the first weeks of school. Email Corbett Burick, theater director, for more information.

Tech Team

  • Our Tech Team has openings for sound, lighting, and stage for chapels and events, email Joe Jones if you’d like to participate.

Have questions about Fine Arts? Contact Steve Willemssen, Fine Arts Department Head: swillemssen@wheatonacademy.org

Getting Connected

If you would like a Carpool Directory, sorted by zip code, you will be able to access it in onCampus after August 1. 

Have questions about the Carpool Directory? Contact Angie Roberts, Registrar, at aroberts@wheatonacademy.org.

On the first day of school, students should bring their laptops, textbooks, pencils, pens, paper, and folders–or whatever supplies students personally need to be successful. Teachers will notify students on the first day of school regarding required school supplies for each class.

WA Weekly is a weekly newsletter with important activity updates, upcoming events, and campus news. You should be automatically subscribed upon enrollment. Every Friday, beginning in August, you will receive an WA Weekly email.

Click HERE to see our collection of previous WAweekly publications.

As part of our onboarding process for new families you will be paired with a Parent Ambassador who will journey alongside your family during your student’s first year. They will offer helpful tips and reminders of important details or deadlines. The Parent Ambassadors serve as a resource and immediate contact into the Wheaton Academy community.

All new families will be assigned and notified who their Parent Ambassador is by August. 

Click HERE to learn more!

Are you curious about further opportunities to get involved in Wheaton Academy? We have a wide variety of areas in which parents can support our community from sports, spiritual life, fine arts, and much more. Explore your options and sign up in advance for an activity you would like to serve at. 

Click HERE to see how volunteering your skills can help support our Kingdom community!

Have questions about volunteering? Contact Jim Holtrop: jholtrop@wheatonacademy.org

Save the Date

August 5
Football Begins

August 10
All Other Fall Sports Begin

August 18
New Parent Night

August 20
Transfer Student Orientation 

August 20
Back to School Worship Night & Head of School Installation

August 21
Freshman Orientation

August 24
First Day of Classes

August 26
Connect Retreats

September 3
Back-to-School Night

Calendars

Curriculum Resources

Other Important Resources

Questions about onboarding?
Contact Angie Roberts
aroberts@wheatonacademy.org

Jenn Sezonov

Questions about health forms?
Contact Jenn Sezonov
jsezonov@wheatonacademy.org

Bob Vishanoff

Questions about your laptop? 
Contact Bob Vishanoff
bobvishanoff@wheatonacademy.org