New Student Back-to-School Checklist

If you have yet to complete Placement Testing or Course Registration, please contact Angie Roberts to schedule an appointment today!

Welcome! Let's get ready for the next year together.

Here is a helpful guide to get you ready for the upcoming school year. We highly encourage you to complete these steps as soon as possible. There are five important sections to read through:

We are so excited to have you join us for the coming academic year!

Summer Academy parents: Please note that you may have already completed some of these action steps as you prepared for the start of Summer Academy. 

Wheaton Academy uses OnCampus as your portal for access to class information and other integrated platforms. Within OnCampus, you will find direct links to August Schools, Tuition Management, PushCoin, Scoir, student grades, & student schedules.

  • Parents and students have separate login credentials.
  • Students will receive their own OnCampus login information along with their laptops.
  • Login to OnCampus here.
  • If you have any issues accessing your OnCampus account, please please contact Angie Roberts in Student Services.

Tuition payments for the school year begin in June. Please use your Tuition Management account to submit these payments on the schedule you selected on your enrollment contract (Annually, Semi-Annually, and Monthly). 

You can access your Tuition Management account through your OnCampus log-in.

Please contact Tuition Management’s Parent Contact Center on Monday – Friday from 6:00am-9:00pm at 888-868-8828 for assistance with:

  • resetting passwords
  • answering account questions
  • processing payments
  • updating bank information
  • requesting a one-time courtesy waiver for late payment

You may also contact Jean Ann Parker if you have questions or would like to change your payment plan.

Once you log in to OnCampus, you will have access to the August Schools Portal, which is where we collect all of your student’s medical forms and school forms. 

All forms listed below need to be uploaded/submitted by September 15. Once you log into OnCampus, you will notice a “August Schools” button on your Parent page. Click it and you will find the following forms: 

  • Complete Health History
  • Consent to Treatment of a Minor
  • Parent Standards of Conduct
  • Annual Event Participation/Permission
  • Driving/Riding Permission Form
  • Permission for Over the Counter Medication
  • Care Plans (ex. Asthma, Severe Allergies, etc. if applicable)
  • Upload sports physical (athletes only)
  • Upload annual athletic packet (athletes only)

The following exam forms are due by September 15:

  • Dental (9th grade only) 
  • Eye (only if moved from out of state or first time in school)
  • Physical

You may upload them now if they have them completed. You will receive reminders directly from August Schools as the deadlines get closer.

If you encounter difficulty with your August account, you can send a message to their help desk by clicking on the question mark in the upper right-hand corner of the home page. You will be receiving regular reminder emails from August until all the requirements have been completed.

IMPORTANT NOTE: All required August Schools forms MUST be complete BEFORE a student will be allowed to participate in athletics (including tryouts), retreats, or any school sponsored event.

If you have questions about completing these forms, please contact Jenn Sezonov, jsezonov@wheatonacademy.org.

Wheaton Academy uses the information you submitted at the time of your student’s application to populate all contact information in OnCampus. We want to ensure that this information is correct as we enter Summer Academy. 

Starting June 30th, once you log into OnCampus, you will find a “yellow bar” at the top of your Parent page that prompts you to complete two forms:

  • 2025-2026 Profile Updates 
  • 2025-2026 Emergency Contacts 

Please complete both forms to confirm the best way to contact your family. If there are no changes to the existing information, please click “Next” on each page and “Submit” to verify the information.

Click here for the login page to OnCampus. If you have issues, please contact Angie Roberts in Student Services. 

Wheaton Academy utilizes a service called Bright Arrow for our school-wide communication regarding unexpected school closing or off-campus learning days. To ensure your cell phone number is registered to receive communication from Bright Arrow, please text YES to 79041 after you have updated your contact information in the aforementioned step.

We also need to see a copy of your student’s birth certificate.  Please bring the original copy to Student Services, and we will make a copy for your file.  

Student Schedules are available on OnCampus. PIease review both your 1st and 2nd semester schedule and if you have a “Contact Student Services” listed in your schedule, please contact our registrar, Angie Roberts, aroberts@wheatonacademy.org.

Please note: the order of classes may change as we continue to balance classes.

We use PushCoin, an online debit account, for student lunch payment. It is an optional service we provide to those students who purchase lunches. All enrolled families should have already received a code via email. If you are newly enrolled, you should receive this code in early August. Check your spam if you don’t see one. Contact Angie Roberts, School Registrar, if you’re still unable to locate your registration code.

Once you receive this code, you can register at www.pushcoin.com and questions can be answered at ask@pushcoin.com. 

For any Wheaton Academy related questions regarding lunch, contact Ruth Lindstedt at rlindstedt@wheatonacademy.org after August 1. 

Please note upon graduation or withdrawal, the family can request a refund for the balance in their student’s Pushcoin account. Any Pushcoin accounts which have a balance of $10 or less will be donated to Wheaton Academy’s Annual Fund.  

Laptops must be set up by the student before orientation on Friday, August 22. If your student did not take Summer Academy, stop by the WA front desk to pick up your student’s computer, login credentials, and school ID. Laptops and school IDs will be available for pick up during office hours beginning Monday August 4. Once you pick up your laptop, follow the instructions here to set it up before August 22.

School IDs can be picked up at the WA front desk starting Monday August 4. If you have not already submitted a picture for your school ID through your admissions application, please email Rachel Chaney.

Please visit our Book Rental Page HERE for more information and a step-by-step process.

Please Note: You must use your student’s Wheaton Academy email (studentfirstname.lastname@walearner.org) to order books. 

If you did not enroll in Summer Academy, you will receive an email in mid-July with your student’s Wheaton Academy email credentials and password setup instructions. Please set up your student’s Wheaton Academy email as soon as you receive this information. You cannot order books without your student’s Wheaton Academy email. 

If you have more than one student at Wheaton Academy, you will need to order books using each student‘s walearner.org email. You must log in separately for each student, as their schedule information automatically populates the customized booklist through their email.

Students’ schedules are available in OnCampus. Log in to review the schedule, but please remember the order of the classes may change as we continue to balance classes. 

If your schedule says “Contact Student Services” in one of your class periods, please contact Angie Roberts as soon as possible. 

We will not make any schedule changes after July 1. Schedule changes after the first day of school will be limited. Please note: dropping a class after the first 10 days will results in a W (withdraw) or WF (withdraw fail) on your student’s transcript. 

For step-by-step instructions to access your student’s locker number and Advisory Group leader (both will be made available in mid-August), click here.

Online parking registration will begin on August 4, 2025 at 8:00 AM. Starting on August 18 at 9:00 AM, students can pick up their parking decal in Kermit Elison’s office for the 2025-26 school year, provided their vehicle has been registered and the spot paid for. There will be no assigned spots. It will be open parking for all students.  Please contact Kermit Elison with questions  kellison@wheatonacademy.org.

Here is the link:  Parking Passes 2025-2026 – Cheddar Up

New Parent Night is Wednesday, August 20 from 6:30-8:45pm. ALL incoming freshman and transfer parents are welcome to attend, even if you have previously enrolled a student at Wheaton Academy.

Please join us for fellowship and desserts! Our evening will include an opportunity to meet with Parent Ambassadors, meet with teachers, and hear from the Leadership Team. You will learn first day of school logistics and be given time to ask questions. 

Please RSVP using this form by Monday, August 18. (RSVP is needed as we organize event logistics. We thank you for your response in advance!)

We ask ONLY parents to attend this event—we will have other orientation opportunities for your students.

All Sophomore, Junior, and Senior transfer students are welcome to attend our Transfer Orientation on August 22, from 1:00-3:00 pm. We will review important school culture information, tips for the first days of school, receive a custom tour of campus based on class schedule, and meet other Wheaton Academy students. RSVP HERE by August 15.

Save the Date: Friday, August 22 from 9:00am – 12:30pm
We are excited to host your student on campus for Freshman Orientation on Friday, August 22. This day is designed to introduce freshmen to important faculty and staff, jump start their mentorship with Project IX seniors, and to help them prepare for the first day of school.

Students will:

  • Take a campus tour
  • Walk their class schedules
  • Learn to access lockers
  • Participate in a tech training on their new device (Laptops are available for pick up during office hours beginning Monday August 4)
  • Learn about community gatherings such as Community Time and Chapel
  • Eat lunch together with their Project IX seniors; students will learn how to navigate the servery and use Pushcoin (a free lunch will be provided or students are welcome to bring a lunch)

We hope this day will help freshmen feel confident about day one and establish friendships with their peers.

We are excited to welcome students to this year’s Connect Retreats! On August 27, the third full day of school, all students will participate in a Connect Retreat, a day-long experience built around growing teacher and student relationships to promote moments of connection and belonging. 

For more information about these retreats, please click here.

All Fall sports will begin on Monday, August 11, 2025. Please save the date if your student is interested the following sports: 

Every athlete, regardless of season, must have an updated physical and athletic packet in August Schools before August 11, 2025, or they will not be allowed to participate. Please contact Timi Rankin at trankin@wheatonacademy.org if you have any questions or concerns.

All transfer students need to complete the necessary paperwork to participate in co-curricular sports at Wheaton Academy. We suggest all transfers fill out this paperwork whether interested in a sport or not.

Please fill out and sign electronically and email them back to Timi Rankin at trankin@wheatonacademy.org. Once we receive your completed paperwork Timi will care for the remaining part of the process, and she will contact you once the IHSA has a ruling on your transfer.

At Wheaton Academy, we believe that every student has God-given creativity! Our Fine Arts programs provide many opportunities for students to explore the arts in a wide variety of areas. Here are just a few to note:

Furnace Company

  • Furnace Company is our co-curricular dance and comedy improv team. Be on the lookout for fall audition dates and times after school starts. If you have any questions, please reach out to Lissy Bailey (dance) or Corbett Burick (improv).

Livestream Video

  • If you enjoy filming and tech, the Livestream Video team has many co-curricular opportunities. Email Rachael Burick or Skylar Pearcy if you’d like to participate.

Choral Music

  • Wheaton Academy offers a co-curricular Vocal Jazz ensemble open to all students by audition. Be on the lookout for an information meeting during the first weeks of school. Email Mr. Visker with any questions. 
  • For information on choral classes, email Joel Visker, our choral director.

Instrumental Music

  • There are many music co-curricular groups and classes available. Email Steve Willemssen, instrumental music teacher, if you’d like to get involved.

Theater

  • Wheaton Academy has many theater opportunities throughout the year. Be on the lookout for audition information for the Fall Play during the first weeks of school. Email Corbett Burick, theater director, for more information.

Tech Team

  • Our Tech Team has openings for sound, lighting, and stage for chapels and events, email Joe Jones if you’d like to participate.

For information on any other Fine Arts classes or clubs, email Steve Willemssen, fine arts department head, with any questions.or 

If you would like a Carpool Directory, sorted by zip code, you will be able to access it in onCampus after August 1. For questions regarding the Carpool Directory, please contact Angie Roberts at aroberts@wheatonacademy.org.

On the first day of school, students should bring their laptops, textbooks, pencils, pens, paper, and folders–or whatever supplies students personally need to be successful. Teachers will notify students on the first day of school regarding required school supplies for each class.

WA Weekly is a weekly newsletter with important activity updates, upcoming events, and campus news. You should be automatically subscribed upon enrollment. Every Friday, beginning in August, you will receive an WA Weekly email.

Click HERE to see our collection of previous WAweekly publications.

As part of our onboarding process for new families you will be paired with a Parent Ambassador who will journey alongside your family during your student’s first year. They will offer helpful tips and reminders of important details or deadlines. The Parent Ambassadors serve as a resource and immediate contact into the Wheaton Academy community.

All new families will be assigned and notified who their Parent Ambassador is by August. 

Click HERE to learn more!

Are you curious about further opportunities to get involved in Wheaton Academy? We have a wide variety of areas in which parents can support our community from sports, spiritual life, fine arts, and much more. Explore your options and sign up in advance for an activity you would like to serve at. 

Click HERE to see how volunteering your skills can help support our Kingdom community!

Have Questions? Contact Jim Holtrop.

Save the Date

August 11
Fall Sports Begin

August 20
New Parent Night

August 22
Freshman Orientation

August 22
Transfer Student Orientation 

August 25
First Day of Classes

August 27
Connect Retreats

September 4
Back-to-School Night

Calendars

Curriculum Resources

Other Important Resources

Questions about onboarding?
Contact Angie Roberts
aroberts@wheatonacademy.org

Jenn Sezonov

Questions about health forms?
Contact Jenn Sezonov
jsezonov@wheatonacademy.org

Bob Vishanoff

Questions about your laptop? 
Contact Bob Vishanoff
bobvishanoff@wheatonacademy.org