Returning Student Back-to-School Checklist

Welcome Back, Students!

We are so excited to have you back with us for the 2023-2024 school year. Here are some important things to check out before we start! There are 3 sections for you look through:

  • Action Steps
  • Student Set-Up
  • Auditions, Tryouts, and Volunteering

We look forward to seeing you back on campus soon!

Save the Date

August 22
First Day of Classes

August 23
Connect Retreats

August 31
Back-to-School Night

Click here for the login page to OnCampus. Once parents are logged in, families will find direct links to Magnus, Tuition Management, PushCoin, Scoir, student grades, & student schedules.

Once you log in to OnCampus, you will have access to the Magnus Portal, which is where we collect all of our medical forms and several of our back to school forms. All forms listed below need to be uploaded/submitted by August 1.

  • Vital Health Record
  • Consent to Treatment of a Minor
  • Parent Standards of Conduct
  • Annual Event Participation/Permission
  • Driving/Riding Permission Form
  • Permission for Over the Counter Medication
  • Care Plans (ex. Asthma, Severe Allergies, etc. if applicable)
  • Upload sports physical (athletes only)
  • Upload annual athletic packet (athletes only)

The following exam forms are due by October 15:

  • Dental (10th, 11th, and 12th graders do not need dental forms)
  • Eye (Only required for IL resident transfers who use glasses or for all transfers who are new to the state of IL)
  • Physical

You may upload them now if they have them. You will receive reminders directly from Magnus as the deadlines get closer.

If you have any questions about forms, please contact:

If you encounter difficulty with your Magnus account, please call the Magnus help desk at 877-461-6831 or email them at You will be receiving regular reminder emails from Magnus until all of the requirements have been completed.

IMPORTANT NOTE: All required Magnus forms MUST be complete BEFORE a student will be allowed to participate in athletics (including tryouts), retreats or any school sponsored event.

Schedule your IHSA sports physical with your family doctor if your student intends on playing sports. Once the physical is completed, please upload the form onto your family’s Magnus account (see instructions below).

We have updated our book ordering process! Please visit our Book Rental Page HERE for more information and a step-by-step process.

If you have more than one student at Wheaton Academy, you will need each student‘s email with eCampus password. You must log in separately for each student, as their schedule information automatically populates the customized booklist through their email.

Questions? Email Jenn Trott at 

Any student driving to campus must have a permit if they wish to park on campus. Applications for student parking permits are now available online.  The cost of a parking permit is $75. 

Please be aware that the parking fee must be submitted and proof of the student’s driver’s license must be shown to Mr. Ellison in Student Services to be issued a parking permit. Parking permits are only available for students with a valid driver’s license. *

Parking Permit Application Here

After students complete the application, they can meet with Mr. Ellison to both pay the $75 via PushCoin and receive their parking permit starting August 14th.

Note: Campus will be undergoing major construction which may change previous parking patterns. Stay tuned for updated information on traffic patterns, parking lots, and assigned student spots.

Wheaton Academy utilizes a service called Bright Arrow for our school-wide communication regarding unexpected school closing or off-campus learning days. To ensure your cell phone number is registered to receive communication from Bright Arrow, please text YES to 79041
Secondly, to confirm the contact information we have on file is correct, please log into your Parent OnCampus account, click your name in the top right corner, select “Profile”, and review your wireless phone number and email under “Contact card.” Finally, scroll down to review your family member’s contact information under “Relationships.” Please email any updates to Angie Roberts at All communication relies on the accuracy of this contact information in OnCampus.

Student Schedules were e-mailed to each family on June 27. They are now also available on your OnCampus account.

Please note: the order of classes may change as we continue to balance classes.

If your schedule says “Contact Student Services” in one of your class periods, please contact Angie Roberts as soon as possible. 

We will not make any schedule changes between August 1 and August 24, (the first day of school). Schedule changes after the first day of school will be limited. Please note: dropping a class after the first 10 days may results in a W (withdraw) or WF (withdraw fail) on your student’s transcript. 

Note: Seniors will select their lockers at their Orientation during the 1st day of school. 

On the first day of school, students should bring their Dell Latitude laptop, textbooks (if they didn’t drop them in their locker already), pencils, pens, paper and folder–or whatever supplies students personally need to be successful. 

Teachers will notify students on the first day of school regarding required school supplies for each class.

Wheaton Academy’s lunch program uses a computerized all-in-one system called PushCoin. This fully secure, mobile-friendly technology gives families greater control and discretion over their students’ lunchtime purchases while making the purchase transaction easier and more convenient for students.

If your student is interested in participating in this program, you should have received login information from PushCoin directly during your student’s first year at Wheaton Academy. If you have not received your information, please Contact Angie Roberts,

Once families receive this login, families can register at and questions can be answered at

For any Wheaton Academy related questions regarding lunch, contact Ruth Lindstedt at after August 1.

Please note upon graduation or withdrawal, the family can request a refund for the balance in their student’s Pushcoin account.  Any Pushcoin accounts which have a balance of $10 or less will be donated to Wheaton Academy’s Annual Fund.  

If you would like a Carpool Directory, sorted by zip code, you will be able to access it in onCampus after August 1. For questions regarding the Carpool Directory, please contact Angie Roberts at

We are excited to introduce a new event at the beginning of the school year – the Connect Retreats.  On August 23rd, the second full day of school, all students will participate in a Connect Retreat, a day-long experience built around growing teacher and student relationships to promote moments of connection and belonging. 

For more information about these retreats, click here.

All Fall sports will begin on Monday, August 7, 2023. If your student is interested in cross country, football, golf, boys soccer, girls tennis, or girls volleyball, please save the date. 

Every athlete, regardless of season, must have an updated physical and athletic packet on Magnus before the first day of their tryout, or they will not be allowed to participate. Please contact Dawn Hamm at if you have any questions or concerns.

At WA we believe that every student has God-given creativity! Our Fine Arts programs provide many opportunities for students to explore the arts in a wide variety of areas. Here are just a few to note:

Furnace Company

  • Furnace Company is our co-curricular dance and comedy improv team. Auditions dates and times are below:
    • Dance: Thursday, August 3rd 10:00 – 12:30 and Monday, August 28th 3:30 – 5:30 PM in the Dance Studio (located in the basement of the Fine Arts Center).  If you have any questions, please reach out to Lissy Bailey.
    • Improv: Monday, August 28th and Tuesday, August 29th 3:30 – 5:30 PM in the White Chapel. If you have any questions, please reach out to Joe Jones.  

Livestream Video

  • If you enjoy filming and tech, the Livestream Video team has many co-curricular opportunities. Email Rachael Burick if you’d like to participate.

Choral Music

  • WA has several co-curricular singing groups for students. Be on the lookout for how to join during the first weeks of school.
  • For information on choral classes, email Joel Visker, our choral director.

Instrumental Music

  • There are many music co-curricular groups and classes available. Email Steve Willemssen, instrumental music teacher, if you’d like to get involved.


  • WA has many theater opportunities throughout the year. Be on the lookout for audition information for the Fall Play during the first weeks of school. Email Corbett Burick, theater director, for more information.

Tech Team

  • Our Tech Team has openings for sound, lighting, and stage for chapels and events, email Rachael Burick or Joe Jones if you’d like to participate.

For information on any other Fine Arts classes or clubs, email Steve Willemssen, fine arts department head, with any questions.

Each summer, we offer opportunities for our school families to serve our school. The second week of Summer Serve is July 10-12. Please fill out this form if you are interested in serving! 

If you have any questions, you can contact Rachel Chaney at

Are you curious about further opportunities to get involved in Wheaton Academy? We have a wide variety of areas in which parents can support our community from sports, spiritual life, fine arts, and much more. Explore your options and sign up in advance for an activity you would like to serve at. 

Click HERE to see how volunteering your skills can help support our Kingdom community!

Have Questions? Contact Jim Holtrop.

Construction Update

We have several exciting construction projects this year to create more classroom space and student collaboration areas. For traffic pattern instructions, timeline updates, and even a live feed video, visit our Construction Page.

Questions about onboarding?
Contact Angie Roberts

Questions about health forms?
Contact Jenn Sezonov

Questions about your laptop? 
Contact Bob Vishanoff