Returning Student Back-to-School Checklist

As we look ahead to the 2021-2022 school year, we are so excited to offer the opportunity for Sophomore and Junior students to gather as a class before the academic year begins. Wheaton Academy is hosting an overnight retreat in Lake Geneva, Wisconsin, from Sunday, August 15 – Monday, August 16 for both the Sophomore and Junior classes. This retreat is designed to help students build community with one another, hear from Faculty members, and participate in fun recreational activities, all to prepare for the new school year and bond as a class. Please click on your class link below to find out more information and RSVP to ensure your spot! After your fill out the registration form, be sure to click the link to pay the $30 registration fee.

More info can be found here

Please click here to review our current health plan for the 2021-2022 school year. Additionally, as you review the content, be sure to complete the “Acknowledgment of Risks” form so your student can participate in all Wheaton Academy activities.

Click here for the login page to OnCampus. Once parents are logged in, families will find direct links to Magnus, SMART Tuition, PushCoin, Scoir, student grades, & student schedules.

NOTE: On July 8, all OnCampus login will be changing to be more secure.  You will receive an email from wheatonacademy@myschoolapp.com with an invitation to create a Blackbaud ID, or you will be prompted to re-register at your next login attempt.  OnCampus remains the same; it is only your login password that will need to be reset.

Schedule your IHSA sports physical with your family doctor if your student intends on playing sports. Once the physical is completed, please upload the form onto your family’s Magnus account (see instructions below).

Once you log in to OnCampus, you will have access to the Magnus Portal, which is where we collect all of our medical forms and several of our back to school forms. All forms listed below need to be uploaded/submitted by August 1.

  • Vital Health Record
  • Consent to Treatment of a Minor
  • Parent Standards of Conduct
  • Annual Event Participation/Permission
  • Driving/Riding Permission Form
  • Permission for Over the Counter Medication
  • Care Plans (ex. Asthma, Severe Allergies, etc. if applicable)
  • Upload sports physical (athletes only)
  • Upload annual athletic packet (athletes only)
  • Textbook Acquisition Requirement for 2021-2022 (only required for families who opt out of the ALL ACCESS book rental. This form must then be completed by July 26th). 

The following exam forms are due by October 15:

  • Dental
  • Eye
  • Physical

You may upload them now if they have them. You will receive reminders directly from Magnus as the deadlines get closer.

If you have any questions about forms, please contact:

If you encounter difficulty with your Magnus account, please call the Magnus help desk at 877-461-6831 or email them at service@magnushealthportal.com. You will be receiving regular reminder emails from Magnus until all of the requirements have been completed.

IMPORTANT NOTE: All required Magnus forms MUST be complete BEFORE a student will be allowed to participate in athletics (including tryouts), retreats or any school sponsored event.

Students’ schedules are available in OnCampus. Log in to review the schedule, but please remember the order of the classes may change as we continue to balance classes. We will not make any schedule changes between August 4 and August 18, (the first day of school). Schedule changes after the first day of school will be limited due to class size and CDC guidelines.

For step-by-step instructions to access your student’s schedule, click here.

Families have two options for purchasing textbooks. They can opt in to ALL ACCESS book rental option OR opt out and purchase textbooks independently. Families are automatically enrolled in the ALL ACCESS book rental option unless they select their preference to opt out through the textbook acquisition form on Magnus (log into Magnus through your Parent OnCampus account). The deadline to opt out is July 26, 2021. 

More information about each option is listed below:

Option 1: Opt in for ALL ACCESS Rental

Wheaton Academy will process pre-bundled book rental orders from eCampus for each student. The cost of the ALL ACCESS rental option is $375.00 per student and will be billed to each family’s Smart Tuition account, and the charge will be included on the September invoice. Please see below for a description of ALL ACCESS:

ALL ACCESS: This pre-bundled book rental option includes required curriculum items for each class specified in your student’s schedule at a flat annual rental rate of $375.00. This bundle will contain the book format – physical textbook, digital access, etc. and other supporting materials required for each course, such as workbooks, journals, and novels. The pre-bundled rental option also comes with enhanced customer service features from eCampus, including shipping to and distribution at Wheaton Academy prior to the start of school and collection from Wheaton Academy at the end of the school year. Additionally, should your student experience a schedule change, updated books will be processed automatically by eCampus and curriculum items for the new class will be added to your rental bundle and sent to Wheaton Academy immediately – at no additional charge to you. The bundle will need to be returned by June 3, 2022 as this is a rental. If the books are not returned by this date, your account will be charged an additional $400.

If your family chooses to opt-in for book rental, you will need to pick up your student’s books on the following dates.

Sophomore/Junior pick up is Aug. 16, 8am – 4pm

Freshmen/Senior pick up is Aug. 17, 8am – 4pm

Option 2: Opt Out and Purchase Textbooks Independently

If you choose to OPT-OUT of Wheaton Academy purchasing your book order for you and plan to rent/buy your own books, the book list for courses will be available on the Wheaton Academy Website July 9th. First, visit our eCampus Bookstore. Once you get to the bookstore, you will either create an account if you are a first time user, or go to the Sign-in button under My Account. Your login is your student’s wascholar email (i.e., firstname.lastname@wascholar.org), and you will need to create a password or request a new one to begin. You may then search for course names to see which books are needed for your student’s schedule. You do not need to rent/buy the books from eCampus. However, this is the location where you will find the books for each course. Please remember to complete the Textbook Acquisition Form by July 26, 2021, to avoid being automatically opted in for a book bundle which would result in a charge to your Smart Tuition account.

Athletics:

All Fall sports will begin on Monday, August 9, 2021. If your student is interested in cross country, football, golf, boys soccer, girls tennis, or girls volleyball, please save the date. Also, further information about sports schedules can be found here

Every athlete, regardless of season, must have an updated physical and athletic packet on Magnus before the first day of their tryout, or they will not be allowed to participate. Please contact Dawn Hamm at dhamm@wheatonacademy.org if you have any questions or concerns.

Fine Arts:

To schedule individual auditions or to find out more information about Fine Arts Clubs:

On the first day of school, students should bring their Surface 6s, textbooks (if they didn’t drop them in their locker already), pencils, pens, paper and perhaps a folder. Teachers will notify students on the first day of school regarding required school supplies for each class.

Wheaton Academy’s lunch program uses a computerized all-in-one system called PushCoin. This fully secure, mobile-friendly technology gives families greater control and discretion over their students’ lunchtime purchases while making the purchase transaction easier and more convenient for students.

If your student is interested in participating in this program, you should have received login information from Student Services during your student’s first year at Wheaton Academy. If you have not received your information, please Contact Angie Roberts, aroberts@wheatonacademy.org.

Once families receive this login, families can register at www.pushcoin.com and questions can be answered at ask@pushcoin.com

More details on lunch procedures will be released in August. We will continue to follow the CDC guidelines. For any Wheaton Academy related questions regarding lunch, contact Ruth Lindstedt at rlindstedt@wheatonacademy.org after August 1.

Please note upon graduation or withdrawal, the family can request a refund for the balance in their student’s Pushcoin account.  Any Pushcoin accounts which have a balance of $10 or less will be donated to Wheaton Academy’s Annual Fund.  

Any student driving to campus must have a permit if they wish to park on campus. Applications for student parking permits are now available online.  The cost of a parking permit is $75. 

Please be aware that the parking fee must be submitted and proof of the student’s driver’s license must be shown at the front office to be issued a parking permit. Parking permits are only available for students with a valid driver’s license.*

Parking Permit Application

The Wheaton Academy Parent-Student Handbook can be found here.

If you would like a Carpool Directory, sorted by zip code, you will be able to access it in onCampus after August 1. For questions regarding the Carpool Directory, please contact Angie Roberts at aroberts@wheatonacademy.org.

Save the Date

August 15-16
Sophomore Retreat
Junior Retreat

August 17 – 8:30am
Senior Orientation 

August 18
First Day of Classes
Worship Night

Questions about onboarding?
Contact Angie Roberts
aroberts@wheatonacademy.org

Questions about health forms?
Contact Jenn Sezonov
jsezonov@wheatonacademy.org

Questions about your surface? 
Contact Bob Vishanoff
bobvishanoff@wheatonacademy.org

Questions about your surface?
Contact Josh Burick
jburick@wheatonacademy.org