Returning Student Back-to-School Checklist

Welcome Back, Students!

We are so excited to have you back with us for the 2024-2025 school year. Here are some important things to check out before we start! There are 3 sections for you look through:

  • Action Steps
  • Student Set-Up
  • Auditions, Tryouts, and Volunteering

We look forward to seeing you back on campus soon!

CAMPUS REMINDER:

New Traffic Flow: The north drive and the new front entrance are open! We encourage visitors to park in the west or east visitor lots and walk to the new front office. All visitors must sign in at the new front office before accessing any campus spaces. View our new traffic flow map here.

Save the Date

August 12
Fall Sports Begin

August 21
New Parent Night

August 26
First Day of Classes

August 27
Connect Retreats

September 5
Back-to-School Night

Calendars

Click here for the login page to OnCampus. Once parents are logged in, families will find direct links to August Schools, Tuition Management, PushCoin, Scoir, student grades, & student schedules.

Once you log in to OnCampus, you will have access to the August Schools Portal, which is where we collect all of your student’s medical forms and school forms. Since this is a new system for everyone, it may take you longer to complete than in years past. 

All forms listed below need to be uploaded/submitted by August 1st. Once you log into OnCampus, you will notice a “August Schools” button on your Parent page. Click it and you will find the following forms: 

  • Complete Health History
  • Consent to Treatment of a Minor
  • Parent Standards of Conduct
  • Annual Event Participation/Permission
  • Driving/Riding Permission Form
  • Permission for Over the Counter Medication
  • Care Plans (ex. Asthma, Severe Allergies, etc. if applicable)
  • Upload sports physical (athletes only)
  • Upload annual athletic packet (athletes only)

The following exam forms are due by October 15:

  • Dental (9th grade only) 
  • Eye (only if moved from out of state or first time in school)
  • Physical

Please upload a copy of immunization record for all students.  You will either find this prompt within the enrollment packet or as a separate form request this year.

You will receive reminders directly from August Schools as the deadlines get closer. If you encounter difficulty with your August account, you can send a message to their help desk by clicking on the question mark in the upper right-hand corner of the home page. You will be receiving regular reminder emails from August until all the requirements have been completed.

IMPORTANT NOTE: All required August Schools forms MUST be complete BEFORE a student will be allowed to participate in athletics (including tryouts), retreats, or any school sponsored event.

If you have questions about completing these forms, please contact Jenn Sezonov, jsezonov@wheatonacademy.org.

Wheaton Academy uses the information you submitted at the time of your student’s application to populate all contact information in OnCampus. We want to ensure that this information is correct as we begin the upcoming school year. 

Once you log into OnCampus, you will find a “yellow bar” at the top of your Parent page that prompts you to complete two forms:

  • 2024-2025 Profile Updates 
  • 2024-2025 Emergency Contacts 

Please complete both forms to confirm the best way to contact your family. If there are no changes to the existing information, please click “Next” on each page and “Submit” to verify the information.

Click here for the login page to OnCampus. If you have issues, please contact Angie Roberts in Student Services. 

Wheaton Academy utilizes a service called Bright Arrow for our school-wide communication regarding unexpected school closing or off-campus learning days. To ensure your cell phone number is registered to receive communication from Bright Arrow, please text YES to 79041 after you have updated your contact information in the aforementioned step. 

Schedule your IHSA sports physical with your family doctor if your student intends on playing sports. Once the physical is completed, please upload the form onto your family’s August School account

Please visit our Book Rental Page HERE for more information and a step-by-step process.

If you have more than one student at Wheaton Academy, you will need each student‘s email. You must log in separately for each student, as their schedule information automatically populates the customized booklist through their email.

Questions? Email Jenn Trott at jtrott@wheatonacademy.org 

Online parking registration will begin on August 12, 2024.  Starting on August 19 at 9:00 AM, students can pick up their parking decal and pick out their parking spot for the 2024-25 school year, provided their vehicle has been registered and the spot paid for.  Picking out a parking spot will be on a first-come, first-serve basis. Upperclassmen will be given priority in the North Lot. Please contact Kermit Elison with questions kellison@wheatonacademy.org.

Click here to signup and pay for the pass.

Tuition payments for the school year begin in June. Please use your Tuition Management account to submit these payments on the schedule you selected on your enrollment contract (Annually, Semi-Annually, and Monthly). 

You can access your Tuition Management account through your OnCampus log-in.

Please contact Tuition Management’s Parent Contact Center on Monday – Friday from 6:00am-9:00pm at 888-868-8828 for assistance with:

  • resetting passwords,
  • answering account questions
  • processing payments
  • updating bank information
  • requesting a one-time courtesy waiver for late payment.

You may also contact Jean Ann Parker if you have questions or would like to change your payment plan.

Student Schedules were e-mailed to each family by Angie Roberts on June 26. The schedules are now also available on OnCampus. 

PIease review both your 1st and 2nd semester schedule and if you have a “Contact Student Services” listed in your schedule, please contact our registrar, Angie Roberts, aroberts@wheatonacademy.org.

Please note: the order of classes may change as we continue to balance classes.

We will not make any schedule changes between August 10 and August 26, (the first day of school). Schedule changes after the first day of school will be limited. Please note: dropping a class after the first 10 days may results in a W (withdraw) or WF (withdraw fail) on your student’s transcript. 

Note: Seniors will select their lockers during the first week of school. 

On the first day of school, students should bring their Dell Latitude laptop, textbooks (if they didn’t drop them in their locker already), pencils, pens, paper and folder–or whatever supplies students personally need to be successful. 

Teachers will notify students on the first day of school regarding required school supplies for each class.

Wheaton Academy’s lunch program uses a computerized all-in-one system called PushCoin. This fully secure, mobile-friendly technology gives families greater control and discretion over their students’ lunchtime purchases while making the purchase transaction easier and more convenient for students.

If your student is interested in participating in this program, you should have received login information from PushCoin directly during your student’s first year at Wheaton Academy. If you have not received your information, please Contact Angie Roberts, aroberts@wheatonacademy.org.

Once families receive this login, families can register at www.pushcoin.com and questions can be answered at ask@pushcoin.com. 

For any Wheaton Academy related questions regarding lunch, contact Ruth Lindstedt at rlindstedt@wheatonacademy.org after August 1.

Please note upon graduation or withdrawal, the family can request a refund for the balance in their student’s Pushcoin account.  Any Pushcoin accounts which have a balance of $10 or less will be donated to Wheaton Academy’s Annual Fund.  

If you would like a Carpool Directory, sorted by zip code, you will be able to access it in onCampus after August 1. For questions regarding the Carpool Directory, please contact Angie Roberts at aroberts@wheatonacademy.org.

We are excited to bring back our Connect Retreats to kick off the school year.  On August 27, the second full day of school, all students will participate in a Connect Retreat, a day-long experience built around growing teacher and student relationships to promote moments of connection and belonging. 

For more information about these retreats, click here.

All Fall sports will begin on Monday, August 12, 2024. Please save the date if your student is interested the following sports: 

Every athlete, regardless of season, must have an updated physical and athletic packet in August Schools before August 12, 2024, or they will not be allowed to participate. Please contact Timi Rankin at trankin@wheatonacademy.org if you have any questions or concerns

At WA we believe that every student has God-given creativity! Our Fine Arts programs provide many opportunities for students to explore the arts in a wide variety of areas. Here are just a few to note:

Furnace Company

  • Furnace Company is our co-curricular dance and comedy improv team. Be on the lookout for fall audition dates and times after school starts. If you have any questions, please reach out to Lissy Bailey (dance) or Corbett Burick (improv).

Livestream Video

  • If you enjoy filming and tech, the Livestream Video team has many co-curricular opportunities. Email Rachael Burick if you’d like to participate.

Choral Music

  • Wheaton Academy offers a co-curricular Vocal Jazz ensemble open to all students by audition. Be on the lookout for an information meeting during the first weeks of school. Email Mr. Visker with any questions. 
  • For information on choral classes, email Joel Visker, our choral director.

Instrumental Music

  • There are many music co-curricular groups and classes available. Email Steve Willemssen, instrumental music teacher, if you’d like to get involved.

Theater

  • WA has many theater opportunities throughout the year. Be on the lookout for audition information for the Fall Play during the first weeks of school. Email Corbett Burick, theater director, for more information.

Tech Team

  • Our Tech Team has openings for sound, lighting, and stage for chapels and events, email Rachael Burick or Joe Jones if you’d like to participate.

For information on any other Fine Arts classes or clubs, email Steve Willemssen, fine arts department head, with any questions.

Each summer, we offer opportunities for our school families to serve our school. This year, Summer Serve is August 5-7. Please fill out this form if you are interested in serving! 

If you have any questions, you can contact Rachel Chaney at rchaney@wheatonacademy.org 

Are you curious about further opportunities to get involved in Wheaton Academy? We have a wide variety of areas in which parents can support our community from sports, spiritual life, fine arts, and much more. Explore your options and sign up in advance for an activity you would like to serve at. 

Click HERE to see how volunteering your skills can help support our Kingdom community!

Have Questions? Contact Jim Holtrop.

Construction Update

We have several exciting construction projects this year to create more classroom space and student collaboration areas. For traffic pattern instructions, view this map.

Angie Roberts

Questions about onboarding?
Contact Angie Roberts
aroberts@wheatonacademy.org

Jenn Sezonov

Questions about health forms?
Contact Jenn Sezonov
jsezonov@wheatonacademy.org

Bob Vishanoff

Questions about your laptop? 
Contact Bob Vishanoff
bobvishanoff@wheatonacademy.org