Returning Student Back-to-School Checklist

As we look ahead to the 2022-2023 school year, we are so excited to offer the opportunity for Sophomore students to gather as a class before the academic year begins. Wheaton Academy is hosting an overnight retreat in Lake Geneva, Wisconsin, from Sunday, August 21 – Monday, August 22 for the Sophomore class. This retreat is designed to help students build community with one another, hear from Faculty members, and participate in fun recreational activities, all to prepare for the new school year and bond as a class. Please click on your class link below to find out more information and RSVP to ensure your spot! After your fill out the registration form, be sure to click the link to pay the $30 registration fee.

Please RSVP by August 12–RSVP form and more information can be found HERE

Click here for the login page to OnCampus. Once parents are logged in, families will find direct links to Magnus, Tuition Management, PushCoin, Scoir, student grades, & student schedules.

Schedule your IHSA sports physical with your family doctor if your student intends on playing sports. Once the physical is completed, please upload the form onto your family’s Magnus account (see instructions below).

Once you log in to OnCampus, you will have access to the Magnus Portal, which is where we collect all of our medical forms and several of our back to school forms. All forms listed below need to be uploaded/submitted by August 1.

  • Vital Health Record
  • Consent to Treatment of a Minor
  • Parent Standards of Conduct
  • Annual Event Participation/Permission
  • Driving/Riding Permission Form
  • Permission for Over the Counter Medication
  • Care Plans (ex. Asthma, Severe Allergies, etc. if applicable)
  • Upload sports physical (athletes only)
  • Upload annual athletic packet (athletes only)
  • Textbook Acquisition Requirement for 2022-2023 (only required for families who opt out of the ALL ACCESS book rental. This form must then be completed by July 22nd). 

The following exam forms are due by October 15:

  • Dental
  • Eye
  • Physical

You may upload them now if they have them. You will receive reminders directly from Magnus as the deadlines get closer.

If you have any questions about forms, please contact:

If you encounter difficulty with your Magnus account, please call the Magnus help desk at 877-461-6831 or email them at service@magnushealthportal.com. You will be receiving regular reminder emails from Magnus until all of the requirements have been completed.

IMPORTANT NOTE: All required Magnus forms MUST be complete BEFORE a student will be allowed to participate in athletics (including tryouts), retreats or any school sponsored event.

Students’ schedules are available in OnCampus. Log in to review the schedule, but please remember the order of the classes may change as we continue to balance classes. 

If your schedule says “Contact Student Services” in one of your class periods, please contact Angie Roberts as soon as possible. 

We will not make any schedule changes between August 1 and August 24, (the first day of school). Schedule changes after the first day of school will be limited. Please note: dropping a class after the first 10 days will results in a W (withdraw), WF (withdraw fail), or a WP (withdraw pass) on your student’s transcript. 

For step-by-step instructions to access your student’s schedule, locker number, and Advisory Group leader, click here.

Note: Seniors will select their lockers at their Orientation during the 1st day of school. 

If your family chooses to opt-in for book rental, you will need to pick up your student’s books on the following dates.

Monday, August 22 from 2:00-6:00 p.m. 

Tuesday, August 23 from 12:00-4:00 p.m. 

NOTE – the deadline to opt out of the book program as now passed. All newly enrolled families will be automatically opted-in to the program.

Families have two options for purchasing textbooks. They can opt in to ALL ACCESS book rental option OR opt out and purchase textbooks independently. Families are automatically enrolled in the ALL ACCESS book rental option unless they select their preference to opt out through the textbook acquisition form on Magnus (log into Magnus through your Parent OnCampus account). The deadline to opt out is July 22, 2022. 

More information about each option is listed below:

Option 1: Opt in for ALL ACCESS Rental

Wheaton Academy will process pre-bundled book rental orders from eCampus for each student. The cost of the ALL ACCESS rental option is $375.00 per student and will be billed to each family’s Tuition Management account, and the charge will be included on the September invoice. Please see below for a description of ALL ACCESS: 

ALL ACCESS: This pre-bundled book rental option includes required curriculum items for each class specified in your student’s schedule at a flat annual rental rate of $375.00. This bundle will contain the book format – physical textbook, digital access, etc. and other supporting materials required for each course, such as workbooks, journals, and novels. The pre-bundled rental option also comes with enhanced customer service features from eCampus, including shipping to and distribution at Wheaton Academy prior to the start of school and collection from Wheaton Academy at the end of the school year. Additionally, should your student experience a schedule change, updated books will be processed automatically by eCampus and curriculum items for the new class will be added to your rental bundle and sent to Wheaton Academy immediately – at no additional charge to you. The bundle will need to be returned by June 2, 2023 as this is a rental. If the books are not returned by this date, your account will be charged an additional $400.

Option 2: Opt Out and Purchase Textbooks Independently

If you choose to OPT-OUT of Wheaton Academy purchasing your book order for you and plan to rent/buy your own books, the book list for courses will be available on the Wheaton Academy Website June 15th. First, visit our eCampus Bookstore. Then, click on the “Opt-Out Students” widget on the main page and search for the course for which you need to buy a book. When finished, at the checkout screen, either create your own parent login credentials OR use your student’s school email address (their WAscholar or WAlearner email). Finally, please remember to complete the Textbook Acquisition Form on Magnus by July 22, 2022 to avoid being charged a second time for books.

Please note: You do not need to rent/buy the books from eCampus. However, this is the location where you will find the books for each course. 

If your family opted-in to the book program, students can pick up their books on August 22 from 2-6pm and on August 23 from 12-4pm. 

Students can also receive their locker assignments. Contact Jenn Trott with any questions

Athletics:

All Fall sports will begin on Monday, August 8, 2022. If your student is interested in cross country, football, golf, boys soccer, girls tennis, or girls volleyball, please save the date. 

Every athlete, regardless of season, must have an updated physical and athletic packet on Magnus before the first day of their tryout, or they will not be allowed to participate. Please contact Dawn Hamm at dhamm@wheatonacademy.org if you have any questions or concerns.

Fine Arts:

To schedule individual auditions or to find out more information about Fine Arts Clubs:

On the first day of school, students should bring their Surface 6s, textbooks (if they didn’t drop them in their locker already), pencils, pens, paper and perhaps a folder. Teachers will notify students on the first day of school regarding required school supplies for each class.

Wheaton Academy’s lunch program uses a computerized all-in-one system called PushCoin. This fully secure, mobile-friendly technology gives families greater control and discretion over their students’ lunchtime purchases while making the purchase transaction easier and more convenient for students.

If your student is interested in participating in this program, you should have received login information from PushCoin directly during your student’s first year at Wheaton Academy. If you have not received your information, please Contact Angie Roberts, aroberts@wheatonacademy.org.

Once families receive this login, families can register at www.pushcoin.com and questions can be answered at ask@pushcoin.com. 

For any Wheaton Academy related questions regarding lunch, contact Ruth Lindstedt at rlindstedt@wheatonacademy.org after August 1.

Please note upon graduation or withdrawal, the family can request a refund for the balance in their student’s Pushcoin account.  Any Pushcoin accounts which have a balance of $10 or less will be donated to Wheaton Academy’s Annual Fund.  

Any student driving to campus must have a permit if they wish to park on campus. Applications for student parking permits are now available online.  The cost of a parking permit is $75. 

Please be aware that the parking fee must be submitted and proof of the student’s driver’s license must be shown to Mr. Ellison in Student Services to be issued a parking permit. Parking permits are only available for students with a valid driver’s license. *

Parking Permit Application

If you would like a Carpool Directory, sorted by zip code, you will be able to access it in onCampus after August 1. For questions regarding the Carpool Directory, please contact Angie Roberts at aroberts@wheatonacademy.org.

Each summer, we offer opportunities for our school families to serve our school. The second week of Summer Serve is July 18-21. Please fill out this form if you are interested in serving! 

Most serving time slots are for 3 or 4 hours, but if you are only available for 1-2 hours, we could still use the help! Just indicate those time needs in the comments at the bottom of the form.

If you have any questions, you can contact Rachel Chaney at rchaney@wheatonacademy.org

Save the Date

August 21-22
Sophomore Retreat

August 24
First Day of Classes

Calendars
Angie Roberts

Questions about onboarding?
Contact Angie Roberts
aroberts@wheatonacademy.org

Jenn Sezonov

Questions about health forms?
Contact Jenn Sezonov
jsezonov@wheatonacademy.org

Bob Vishanoff

Questions about your surface? 
Contact Bob Vishanoff
bobvishanoff@wheatonacademy.org