August 9, 2019

Upcoming Events

Important Dates
Please note the following dates in August – More details below
August 9 & 10 Concert Choir Retreat
August 12 Project LEAD Retreat
August 15 Transfer Student Orientation
August 15 Parent Tech Training & Surface Distribution, New Parent Night, Transfer Student Orientation
August 16 Visual Arts Retreat
August 17 Instrumental Retreat
August 18 & 19 Freshman Overnight Retreat
August 19 & 20 Book & Schedule Pick-up, Locker Assignment
August 21 8:00 a.m. First Day of School – 7-period days all three days this week

Concert Choir Retreat — This Weekend
August 9 & 10

Concert Choir singers, please click here and read carefully the information about the CCR (Concert Choir Retreat) scheduled for the evening of Friday, August 9 and Saturday, August 10. Make sure your student has all WA forms completed in Magnus beforehand – so that they can attend the Retreat. If you have any questions, please contact one of your choir officers on GroupMe or email Mrs. Westerfield.

Project LEAD Retreat
August 12
8:00 a.m. – 3:00 p.m.

Project LEAD Retreat will be held on Monday, August 12 from 8:00 a.m. – 3:00 p.m. We will be meeting on campus in the white Alumni Chapel and then going to Escape the Room in Oakbrook. Cost for the retreat will be $25 and covers breakfast, lunch, and the Escape Room. Checks can be made out to Wheaton Academy and turned in on the day of the retreat. For more information, please email Eric Bowling, Director of Student Leadership. Please pray for our students and their adult leaders to have vision and wisdom as they prepare to serve our campus, communities, and the world!

New Parent Tech Briefing & Surface Distribution, New Parent Night, Transfer Student Orientation

Thursday, August 15
5:30-6:55 p.m. – New Parent Tech Briefing & Surface Distribution
7:00-9:00 p.m. – New Parent Night & Transfer Student Orientation

Whether this is your first child at Wheaton Academy or your fifth, starting at a new school is a significant event. We invite parents of all freshman and transfer students to attend these important events on Thursday, August 15. The evening begins with a New Parent Tech Briefing in the Library at 5:30 p.m. New parents need to attend, and the Surface Pro 6s will be distributed at the end of that meeting. (Families who are not new to WA, even if their student is new, do NOT need to attend the tech briefing. Surface Pro 6s for returning families can be picked up in the I.T. office Monday – Friday 8:00 a.m. to 4:00 p.m. by the students themselves). New Parent Night begins at 7:00 p.m. in the Library. You will learn about Wheaton Academy culture, build relationships with other WA families, learn about our parent partnership, as well as learn about other key details in how to navigate here. During the same time, all transfer students will gather in the Learn Lab (2nd floor of the Academic Building) for Transfer Student Orientation. We will meet together with other Wheaton Academy students and learn about school culture, answer questions, and review the details needed for the first day of school. Transfer students will receive locker assignments and class schedules at this time as well. We hope to see you there!

Visual Arts Retreat
Friday, August 16
8:00 a.m. – 8:00 p.m.

Meet at Fine Arts Center
This is an optional community-building event for any student taking a visual art course in the 2019-2020 school year, either first and/or second semester (Intro to Media Art, Intro to Illustration, Intermediate Illustration, Advanced Illustration, Photography, Graphic Design, Pre/AP Studio Art – 2D Design/Drawing, Ceramics I, II, III). We will be traveling by train to The Art Institute of Chicago. The retreat includes lunch and a sketchbook for drawing/journaling in Millennium Park. We will return to Wheaton Academy for dinner (provided by WA Visual Art) by The Cube and a visual art workshop to end our day. For more details and to register, please click here.

Instrumental Music Retreat
Saturday, August 17
1:00 p.m.
Meet at Fine Arts Center

Please turn in your permission slip and fee if you haven’t already (Extra slips and info. are available in the links below).

Seniors – please arrive at 12:30 p.m.

All Students  – Please meet in the FAC auditorium at 1:30 p.m. Plan on wearing good shoes to walk in. (If you’d like, you may also bring a lawn chair or blanket that is small enough to carry around Chicago). Parents who are chaperoning/driving, please meet in the FAC auditorium at 2:00 p.m. Students who indicated that they would drive to the train station, please bring your cars. Questions? Email

Band, Orchestra, and Percussion ensemble info, click here.
Percussion Studies info, click here.

Freshman Retreat
Sunday, August 18 & Monday, August 19
4:00 p.m. arrive at Wheaton Academy

Freshman Retreat is an important event that introduces our freshmen to Wheaton Academy! It is a time where they begin to connect with other students and learn about WA culture. Your student won’t want to miss out! Students should arrive at WA at 4:00 p.m. on Sunday, August 18, in the Field House. We will then spend the night at Conference Point near Lake Geneva, WI. They will return no later than 5:30 p.m. on Monday, August 19 after receiving a custom tour of their class locations. Please click here for more information and to fill out the needed forms if your family has not done so already. If you have any questions, please email Brittany Klenke or Jim Holtrop.

Todd Beamer Golf Outing
Monday, August 26
Stonebridge Country Club
11:00 a.m.

Enjoy a beautiful day of golf to support Wheaton Academy! The entire Wheaton Academy family – past, present, and future – is invited to join us for our annual Todd Beamer Benefit Golf Outing on Monday, August 26 at Stonebridge Country Club in Aurora. Proceeds benefit financial aid scholarships at Wheaton Academy. Click here to register and/or sign up to be an event sponsor! If you are unable to play this year, please take advantage of the dinner-only option. We hope to see you there!

General News

Move-In Days, August 19 & 20 in the Commons

Monday and Tuesday, August 19 & 20 are move-in days for our students. Students may stop in the Commons to pick up their schedules, books (for those who chose the OPT-IN rental bundle), locker assignments, parking permits (click here to complete online form first), and receive new barcodes on their student ID/ACCESS card for Pushcoin. Please have your students bring their ID/ACCESS cards with them. Students will not be able to purchase lunch without the new barcode this year. If returning students have lost their ID/ACCESS cards, they may purchase a new one at this time for $10. This price is available until September 10, when the price will return to the usual $25 replacement fee.  Here is the schedule for the two days:

Monday, August 19

  • 9:00 a.m.- 12:00 p.m. – Sophomores arrive to move in
  • 3:30 – 5:30 p.m. – Freshmen return from retreat and move in

Tuesday, August 20

  • 9:00 a.m. – Mandatory Senior Orientation Meeting in FAC followed by seniors move-in until noon.
  • 1:00 – 4:00 p.m. – Juniors arrive to move in

WA Women’s Prayer Walk
Please join us for an on-campus prayer walk on Monday, August 19, from 3:30 – 4:30 p.m. We will meet outside the Armour Building at 3:30 p.m. and WA Women’s Prayer leaders will guide prayer across campus for an hour. Contact Sarah Gieser or Claudia Fabela with questions.

ILMEA Auditions for Choral Singers
Information for all WA choral singers interested in auditioning for ILMEA is attached here. If you haven’t already contacted Mrs. Westerfield about your interest, please email her right away at if you are interested. There will be an ILMEA audition workshop in the white Alumni Chapel on Thursday, August 22 from 3:05 – 3:45 p.m.

Mozart and Muffins
To all singers and instrumentalists: Interested in sharing your musical gifts in a relaxed, warm environment of a WA family’s living room?  Mozart and Muffins is the perfect venue!  After a wonderful start to our community house concerts last year, we are giving you an opportunity to start early this fall. The first M & M is Saturday, September 7 at 7:30 p.m. If you are interested in performing, email Mrs. Westerfield. Include your name, the title, and composer of your piece and the timed length.

Book Lists are Now Available
If you chose to OPT-OUT of Wheaton Academy purchasing your book order for you and plan to rent/buy your own books, the book list for courses is now available on the Wheaton Academy Website. You will need to go to Community, Current Families, and click on the eCampus Bookstore link at the right-hand bottom of the page. Click the Order Now button. You may then search for course names to see which books are needed for your student’s schedule. You do not need to rent/buy the books from eCampus. However, this is the location where you will find the books for each course.

English Summer Reading
If your student is in an Advanced English course next year, there is summer reading required. Please click here to see the required reading book list.


Fall Sports Team and Individual Pictures
Friday, August 16
Sports team picture day is coming up! If your son or daughter didn’t bring home a picture form for you to fill out, you can still order pictures. The athletic office has extra forms, or you can pay ahead of time online by clicking here. If you pay online, please let your athlete know, so they know to have their picture taken. For questions about sports team and individual pictures, please contact Visual Image Photography at or call them at 262-375-4457. For the best Sports Team & Individual pricing, order before or on your picture day. All orders placed after picture day have an additional $3.95 processing and handling fee applied. Orders placed after photo day need to be processed individually, separate from all orders placed before and on photo day.

Important Dates for the Summer and Start of School

Here are a couple of dates to make sure that everyone gets onto their calendars:

IHSA and Fall Sports Dead Week: August 4 – 11 (No sports-related activities may be held including students utilizing Wheaton Academy facilities, even without a coach present).

Start of Fall Sports Practices and Tryouts: August 12. Coaches will communicate details in the future.

Fall Sports Kickoff: Saturday, August 24. This event is for all fall sport athletes, and at least one of their parents. It will take place in the Fine Arts Center at 10am and should last approximately 30 minutes. Marketing update and Booster club information will be presented and individual team/parent meeting may take place that day. Team coaches will communicate to the parents on when their team meeting will take place.

Athletic Schedules & News
Be sure to bookmark our Athletics website to stay on top of the latest athletic news and team schedules!