There are several action steps that need to be completed before the first day of school. We hope to make this “Back to School” process as easy as possible for your family. If you have any questions about this “Back to School” checklist, please contact Angie Roberts in Student Services.
Returning Families Checklist
Once parents are logged in, families will find direct links to Magnus, SMART Tuition, PushCoin, Naviance, student grades, & student schedules.
Click here for the login page to OnCampus.
Schedule your IHSA sports physical with your family doctor if your student intends on playing sports. Once the physical is completed, please upload the form onto your family’s Magnus account (see instructions below).
Once you log in to OnCampus, you will have access to the Magnus Portal, which is where we collect all of our medical forms and several of our back to school forms. All forms listed below need to be submitted by August 1.
- Vital Health Record
- Consent to Treatment of a Minor
- Parent Standards of Conduct
- Annual Event Participation/Permission
- Driving/Riding Permission Form
- Permission for Over the Counter Medication
- Care Plans (ex. Asthma, Severe Allergies, etc. if applicable)
- Upload sports physical (athletes only)
- Upload annual athletic packet (athletes only)
- Textbook Acquisition Requirement for 2020-2021
The dental and eye exam forms are not due until May 15 and October 15 respectively, but you may turn them in now if they have them. You will receive reminders directly from Magnus as the deadlines get closer.
If you have any questions about forms, please contact:
- Dawn Hamm for athletic forms: email@example.com
- Julie Grant (School Nurse) for medical forms: firstname.lastname@example.org
- Angie Roberts (Student Services) for back to school forms: email@example.com
If you encounter difficulty with your Magnus account, please call the Magnus help desk at 877-461-6831 or email them at firstname.lastname@example.org. You will be receiving regular reminder emails from Magnus until all of the requirements have been completed.
IMPORTANT NOTE: All required Magnus forms MUST be complete BEFORE a student will be allowed to participate in athletics (including tryouts), retreats or any school sponsored event.
Students’ schedules will be available in OnCampus in mid-July. Log in to review the schedule, but please remember the order of classes may change as we continue to balance schedules. Please let Student Services know if you have any questions regarding your student’s schedule.
Families have two options for purchasing textbooks. They can opt in to ALL ACCESS rental option or opt out and purchase textbooks independently. Families can select their preference through the textbook acquisition form on Magnus.
Option 1: Opt in for ALL ACCESS Rental
Wheaton Academy will process pre-bundled book rental orders from eCampus for each student. The cost of the ALL ACCESS rental option is $375.00 per student and will be billed to each family’s Smart Tuition account and the charge will be included on the September invoice. Please see below for a description of ALL ACCESS:
ALL ACCESS: This pre-bundled book rental option includes required curriculum items for each class specified in your student’s schedule at a flat annual rental rate of $375.00. This bundle will contain the book format – physical textbook, digital access, etc. and other supporting materials required for each course, such as workbooks, journals and novels. The pre-bundled rental option also comes with enhanced customer service features from eCampus, including shipping to and distribution at Wheaton Academy prior to the start of school and collection from Wheaton Academy at the end of the school year. Additionally, should your student experience a schedule change, updated books will be processed automatically by eCampus and curriculum items for the new class will be added to your rental bundle and sent to Wheaton Academy immediately – at no additional charge to you. The bundle will need to be returned by June 4, 2021 as this is a rental. If the books are not returned by this date, your account will be charged an additional $400.
Option 2: Opt Out and Purchase Textbooks Independently
If you choose to OPT-OUT of Wheaton Academy purchasing your book order for you and plan to rent/buy your own books, the book list for courses will be available on the Wheaton Academy Website July 15. First, visit our eCampus Bookstore. Once you get to the bookstore, you will either create an account if you are a first time user, or go to the Sign-in button under My Account. Your login is your student’s wascholar email (i.e., email@example.com), and you will need to create a password or request a new one to begin. You may then search for course names to see which books are needed for your student’s schedule. You do not need to rent/buy the books from eCampus. However, this is the location where you will find the books for each course. Please remember to complete the Textbook Acquisition Form by August 1, 2020, to avoid being charged a second time for books.
Back to School Prayer Night
Tuesday, August 18
Students and parents, join us for a night of prayer as we kick off the new school year. Without question, this year looks different and holds its unique challenges, but it also holds great promise and opportunity. We will pray for God’s strength in times of struggle and His faithfulness to see us through. Meet on the lawn beside the FAC from 6:00-7:00 p.m. Please bring a mask and be prepared to social distance.
Mark your calendar for fall athletic tryouts:
- August 10 (Pending): Boys Golf, Football, Boys Soccer, Cheerleading, Cross Country, Girls Volleyball, & Tennis
The IHSA has not yet received approval to move forward with athletics in light of the recent state published guidelines. Once we receive word, we will update families.
Schedule individual auditions for:
We are excited to host our students in person on campus this fall. Read our “Unite” Plan here.
On the first day of school, students should bring their Surface 6s, textbooks (if they didn’t drop them in their locker already), pencils, pens, paper and perhaps a folder. Teachers will notify students on the first day of school regarding required school supplies for each class.
Wheaton Academy’s lunch program uses a computerized all-in-one system called PushCoin. This fully secure, mobile-friendly technology gives families greater control and discretion over their students’ lunchtime purchases while making the purchase transaction easier and more convenient for students.
If your student is interested in participating in this program, login information will be sent to individual families from Student Services in late summer. Once families receive this login, families can register at www.pushcoin.com and questions can be answered at firstname.lastname@example.org. For any Wheaton Academy related questions regarding lunch, contact Ruth Lindstedt at email@example.com after August 1.
Please note upon graduation or withdrawal, the family can request a refund for the balance in their student’s Pushcoin account. Any Pushcoin accounts which have a balance of $10 or less will be donated to Wheaton Academy’s Annual Fund.
Any student driving to campus must have a permit if they wish to park on campus. Applications for student parking permits are now available online. Students have the option of purchasing a parking permit for a one-time fee or yearly. If you pay the one-time fee, the permit will be valid for the student’s duration of his/her enrollment at Wheaton Academy.
Sophomores: $225 (valid for 3 years) or $75 (valid for 1 year)
Juniors: $150 (valid for 2 years) or $75 (valid for 1 year)
Please be aware that the parking fee must be submitted and proof of the student’s driver’s license must be shown at the front office to be issued a parking permit. Parking permits are only available for students with a valid driver’s license. *
The Permit Application can be completed and submitted online here. Please contact Erin Carwell with any questions at firstname.lastname@example.org.